Set up guardian email summaries

This page is for teachers. Students go here.

Note: Guardians can only be added for students using G Suite for Education school accounts.

If your school administrator has turned on guardian email summaries, you can choose which classes to include in those summaries. When you include a class, guardians can receive automatic regular emails about their students in that class. 

Before you can invite, remove, or email guardians: 

  • You must use Classroom on a web browser or the Android app.
  • Your administrator must verify that you're a teacher.
  • Your administrator must give you permission to manage guardian email summaries.

Turn on guardian email summaries for your class

By default, guardian email summaries are turned off for your class, but you can turn them on at any time. 
  1. Sign in to Classroom with your Google Account.

    For example, you@yourschool.edu or you@gmail.comLearn more.

  2. Click your class.
  3. At the top, click Students.
  4. Next to Include this class in guardian email summaries, click Turn on Turn on.

    Include class in guardian email summary

  5. (Optional) Check the box to add all the classes you teach to guardian email summaries.

    Check the box

  6. Click Add Class.

    Click Add Class

Invite a guardian

Your school administrator chooses who—verified teachers or administrators—has permission to invite and remove guardians. Only one person needs to invite the guardian. When a guardian accepts the invitation, the guardian’s email is linked to the student in all of their classes. All verified teachers and administrators can see the student’s guardian.

If you can’t invite or remove a guardian, contact your administrator for help. 

  1. Sign in to Classroom with your Google Account.

    For example, you@yourschool.edu or you@gmail.comLearn more.

  2. Click the class.
  3. At the top, click Students.
  4. Next to a student’s name, click More More and then Invite Guardians.

    Invite Guardians

  5. In the text field, enter a guardian’s email address.
    To invite multiple guardians, insert a comma between the email addresses.
  6. Click Invite to send the invitation.
  7. (Optional) To invite additional guardians after you sent an invitation, next to the student's name, click
    More More and then Invite guardians.

If an invitation has been sent and the guardian hasn’t accepted, you’ll see “(invited)” after the guardian's email address. After a guardian accepts the invitation, you and their student receives a confirmation email and the guardian’s full name shows next to the student’s name. For privacy, students don’t see the names of other students’ guardians.

Remove a guardian

Warning: This action removes the guardian from all of the student’s classes at your school, not just the classes you teach.

  1. Sign in to Classroom with your Google Account.

    For example, you@yourschool.edu or you@gmail.comLearn more.

  2. Click the class.
  3. At the top, click Students.
  4. Next to the student’s guardian’s name, click More More and then Remove guardians.
    • If you only remove one guardian, click Remove.
    • If a student has multiple guardians, select the correct email addresses and click Remove.
    • Click Remove again to confirm.

    Remove guardians

 

 When you remove a guardian, you, the removed guardian, and the student receives a confirmation email.

Email guardians
  1. Sign in to Classroom with your Google Account.

    For example, you@yourschool.edu or you@gmail.comLearn more.

  2. Click the class.
  3. At the top, click Students.
  4. Next to the student's name, click More More and then Email guardians.

    An email window opens with the email addresses populated in the To field.  

    Email guardians

  5. (Optional) To email all guardians in a class, at the top, click Email All Guardians.
    An email window opens with the email addresses populated in the Bcc field. 

    Email All Guardians

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