Set up Drive file sharing for Assignments

This article is for Google Workspace administrators.

If you allow users from external domains to join your courses, you need to allow file sharing outside of your organization. File sharing is necessary for external users to turn in and return assignments. Google Workspace administrators for both domains need to make changes in their Google Admin console.

Turning on file sharing for external domains also allows your users to share files with users outside of their domain. You can allow file sharing with any external user or only with domains on an allowlist. For your users, you can make the same sharing rules for everyone. Or, only allow certain groups or departments.

Tip: For Canvas users, this setting is required to upload Google Drive files to Speedgrader for Online assignments and to embed Google Drive files in the rich text editor. The setting is not required to select Assignments as the external tool for Submission type or to grade in Google’s grading interface.

Option 1: Allow file sharing with any external user

To allow files owned by users in your domain to be shared with anyone outside of your domain:

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Appsand thenGoogle Workspaceand thenDrive and Docs.
  3. Click Sharing settingsand thenSharing options.
  4. To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
  5. Under Sharing outside of your domain, select On
  6. Check the Allow users in your domain to publish files on the web or make them visible to the world as public or unlisted files box.
  7. Click Save. If you configured an organizational unit or group, you might be able to Inherit or Override a parent organizational unit, or Unset a group.

Option 2: Allow file sharing only with domains on your allowlist

When you apply settings to a domain on your allowlist, they apply to the whole organization. There are not separate allowlists for each organizational unit. For details, go to Use an allowlist for trusted domains.

To allow file sharing with domains only on your allowlist:

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Appsand thenGoogle Workspaceand thenDrive and Docs.
  3. Click Sharing settingsand thenSharing options.
  4. To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
  5. Under Sharing outside of organization, select Allowlisted Domains.
  6. (Optional) To remind your users when they are sharing outside of your domain, check the For files owned by users in organization, warn when sharing with users in allowlisted domains box.
  7. (Optional) To let your users get files from users in domains not on your allowlist, check the Allow users in organization to receive files from users outside of allowlisted domains box.
  8. Click Save. If you configured an organizational unit or group, you might be able to Inherit or Override a parent organizational unit, or Unset a group.
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