Share folders in Google Drive

Note: If you share or unshare folders with a lot of files or sub-folders, it might take time before all permissions change. If you change a lot of edit or view permissions at once, it might take time before you see the changes.

Here’s what people can do with folders after you share it with them:

  • Can organise, add and edit: People can open, edit, delete or move any files within the folder. People can also add files to the folder.
  • Can view only: People can see the folder and they can open all files within the folder.

Choose who to share with

Specific people

Like files, you can choose to share with only specific people.

  1. On your computer, go to drive.google.com.
  2. Click the folder that you want to share.
  3. Click Share Adding people.
  4. Under 'People', type the email address or Google Group that you want to share with.
  5. To choose how a person can use the folder, click the down arrow Down Arrow.
  6. Click Send. An email is sent to people who you shared with.
Anyone with a link to the folder

You can give other people a link to your folder so that you don't have to add email addresses when you share your folder.

  1. On your computer, go to drive.google.com.
  2. Click the folder that you want to share.
  3. Click Share Adding people.
  4. At the top right, click Get shareable link.
  5. Next to 'Anyone with the link', click the down arrow Down Arrow.
  6. Choose whether people can edit or view.
  7. Copy and paste the link in an email or any place you want to share it.
A group of specific people

Share with a Google Group

You can share files and folders with Google Groups instead of individual people. When you add to or remove members from the group, they will gain or lose permission to the files and folders that the group can see or use.

  1. Create a Google Group.
  2. Add members to the group.
  3. Share the file or folder with the group.

Note: Group members will have to open the file or folder from an invitation or a link before it will appear in 'Shared with me'.

Change sharing permissions of shared folders

Edit, comment or view shared files

When you share a folder, the sharing settings for the files and sub-folders inside are updated. Depending on how you shared the folder, the people who you shared with will have access to the files inside:

  • Can organise, add and edit: People can open, edit, delete or move any files within the folder. People can also add files to the folder.
  • Can view only: People can see the folder and they can open all files within the folder.

After you share the folder, you can change how the files inside are shared.

Make someone else the owner of a folder

When you transfer ownership of a folder, the files inside keep their original owner. To change the owners of more than one folder:

  1. On your computer, go to drive.google.com.
  2. Select the folder for which you want to change owners.
    • To select multiple folders, hold Shift and click the folders that you want.
  3. At the top right, click Share Adding people.
  4. Click Advanced.
  5. To the right of the person’s name, click the down arrow Down Arrow.
  6. Click Is owner.
  7. Click Save changes.

After you make someone else the owner of a folder, you can edit the folder unless the new owner decides to change your access.

Files deleted from shared folders

When someone deletes a file from a shared folder, only the owner can access it.

To get a deleted file back from a shared folder:

  1. On your computer, go to drive.google.com.
  2. At the top, click Search Drive.
  3. Type in the name of the file.
  4. Right-click the file.
  5. Click Add to my Drive Add to My Drive.

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