Share folders in Google Drive

Want to get more out of Google Drive for work or school? Sign up for a Google Workspace trial at no charge. 

Here’s what people can do with folders after you share it with them:

  • Can organize, add, & edit: If they're signed into a Google account, people can open, edit, delete, or move any files within the folder. People can also add files to the folder.
  • Can view only: People can see the folder and they can open all files within the folder.

More about folder sharing:

  • If you share or unshare folders with a lot of files or subfolders, it might take time before all permissions change. If you change a lot of edit or view permissions at once, it might take time before you see the changes.

Tip: In the meantime, to provide folder access for new collaborators, use the Sharing URL of a file nested deeply inside the folder.

  • Storage is counted against the person who uploaded the file, not the owner of the folder.
  • When you manage large folder structures, child and parent folder permissions can be different. You can override inherited permissions of child folders to be different than the parent folder. You can also remove parent permissions from a child folder.

How to share folders

Share with specific people
  1. On your iPhone or iPad, open the Google Drive app.
  2. Select the folder you want to share.
  3. Select Share Add approver .
  4. Enter the email address or Google Group you want to share with.
  5. To decide what role people will have with your folder, select Viewer, Commenter, or Editor.
  6. Choose to notify people.
    • If you want to notify people that you shared an item with them, check the box next to "Notify people." If you notify people, each email address you enter is included in the email. If you don't want to notify people, uncheck the box.
  7. Tap Send Send.
Allow general access to the folder

Decide if your folder will be generally available, or restricted to only the people with access. If you allow access to anyone with the link, anyone can open the folder.

  1. On your iPhone or iPad, open the Google Driveapp.
  2. Next to the folder's name, tap More More.
  3. Tap Manage access.
  4. Under "General access," tap the right arrow.
  5. Choose who can access the file.
    • Tip: If you use your Google account for work or school, you can choose to only share files and folders with a specific audience, like your department
  6. Decide what role people will have with your folder by selecting an option.
  7. Select whether or not people can find the folder in search results.
  8. Tap Back.
A group of specific people

Share with a Google Group

You can share files and folders with Google Groups instead of individual people. When you add to or remove members from the group, they will gain or lose permission to the files and folders that the group can see or use.

  1. Create a Google Group.
  2. Add members to the group.
  3. Share the file or folder with the group.

Change sharing permissions of shared folders

Edit, comment, or view shared files

When you share a folder, the files and subfolders inside will have the same status as the folder you share:

  • Editor: People can open, edit, delete, or move any files within the folder. People can also add files to the folder.
  • Commenter: People can make comments and suggestions for files in the folder, but can’t change or share items in the folder with others.
  • Viewer: People can see the folder and they can open all files within the folder.

If you want to change how specific files are shared, you can do so after you’ve shared the folder.

Transfer ownership

To transfer ownership of a folder, go to drive.google.com on a computer.

Files deleted from shared folders

When someone deletes a file from a shared folder, everyone except the owner of the file will lose access.

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