Remove access for others from a file or folder

You have full control over the files and folders that you own through the visibility options and access levels in Google Drive and the Docs, Sheets, and Slides home screens.

You can remove others from your file, prevent an editor from giving access privileges to others, or make something private that was previously visible to anyone with the link or access to the web.

Remove others from a file or folder

Remove others in Drive

  1. Go to drive.google.com.
  2. Select the file or folder you want to share.
  3. Click the share icon at the top .
  4. Click Advanced in the bottom right corner of the sharing box.
  5. Click the X next to each collaborator you want to remove.
  6. Click Done.

Remove others in a Docs, Sheets, or Slides home screen

  1. Go to a Docs, Sheets, or Slides home screen.
  2. Open the file you want to remove others from.
  3. Click Share in the top-right corner.
  4. Click Advanced in the bottom right corner of the sharing box.
  5. Click the X next to each collaborator you want to remove.
  6. Click Share & save.
Prevent others from changing access privileges

Anyone who has "Can edit" access to one of your files or folders can grant access and change access levels for others. If you want to prevent others from being able to make these changes, follow these steps:

Prevent others from changing access privileges in Drive

  1. Go to drive.google.com.
  2. Select the file or folder you want to share.
  3. Click the share icon at the top .
  4. Click Advanced in the bottom right corner of the sharing box.
  5. Look for the "Editors will be allowed to add people and change the permissions" link at the bottom of the screen and click the Change link.
  6. Choose Only the owner can change the permissions.

Prevent others from changing access privileges in a Docs editor home screen

  1. Go to a Docs, Sheets, or Slides home screen.
  2. Open a file.
  3. Click Share in the top-right corner.
  4. Click Advanced in the bottom right corner of the sharing box.
  5. Look for the "Editors will be allowed to add people and change the permissions" link at the bottom of the screen and click the Change link.
  6. Choose Only the owner can change the permissions.

If something in your Drive is set to "Only the owner can change the permissions" and it’s added to a shared collection, changes to the collection's sharing settings won't be transferred.

Make a file or folder private

You can control how people access your files by changing the visibility option back to "Specific people." For example, changing the setting from "Anyone with the link" to "Specific people" will restrict access to just those individual people who you’ve given view, comment, or edit access.

Make a file or folder private in Drive

  1. Go to drive.google.com.
  2. Select the file or folder you want to share.
  3. Click the share icon at the top .
  4. Click the dropdown menu below "Link sharing on" in the sharing box.
  5. Select "OFF - only specific people can access".
  6. Click Done. Users who previously had access to the file using a link will now have to request access to view the file again.

Make a file or folder private in a Docs editor home screen

  1. Go to a Docs, Sheets, or Slides home screen.
  2. Open the file you want to make private.
  3. Click Share in the top-right corner.
  4. Click the dropdown menu below "Link sharing on" in the sharing box.
  5. Select "OFF - only specific people can access".
  6. Click Done. Users who previously had access to the file using a link will now have to request access to view the file again.

Matt is a Docs & Drive expert and author of this help page. Leave him feedback below about the page.

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