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Share files from Google Drive

You can share the files and folders that you store in Google Drive with anyone.

The people you share with will always see the most updated version of the file. If you share Google Docs, Sheets, Slides, or Forms, you can control whether they can edit, comment on, or only view the file.

Note: To edit Microsoft Office files with others, you'll need to convert them to Google Docs, Sheets, or Slides.

Step 1: Choose what to share

Share a single file

Choose how you want to share a file:

Share multiple files

There are two ways to share multiple files:

Step 2: Choose who to share with

Specific people

You can share with people that have a Google Account.

  1. Open the homescreen for Google Drive, Google Docs, Google Sheets, or Google Slides.
  2. Click the file you want to share.
  3. Click Share or Share Add people.
  4. Under "People," type the email address or Google Group you want to share with.
  5. To choose what someone can do with your file, click the Down arrow Down Arrow. Learn more about how others can view, comment, or edit files.
    • If you don’t want to notify people, uncheck "Notify people."
  6. Click Send. An email is sent to people you shared with.
Anyone with a link to the file

You can give other people a link to your file so that you don't have to add email addresses when you share your file.

  1. Open the homescreen for Google Drive, Google Docs, Google Sheets, or Google Slides.
  2. Click the file you want to share.
  3. Click Share or Share Add people.
  4. At the top right, click Get shareable link.
  5. Next to "Anyone with the link," click the Down arrow Down Arrow.
  6. To choose what someone can do with your file, click the Down arrow Down Arrow. Learn more about how others can view, comment, or edit files.
  7. Copy and paste the link in an email or any place you want to share it.

Link sharing options

When you share a link to a file, you can control how widely the file is shared. These options depend on if your Google Account is through work, school, or Gmail.

  • On - Public on the web: Anyone can search on Google and get access to your file, without signing in to their Google Account.
  • On - Anyone with the link: Anyone who has the link can access your file, without signing in to their Google Account.
  • On - Your domain: If you use a Google account through work or school, anyone signed in to an account at your work or school can search for and access your file.
  • On - Anyone at your domain with the link: If you use a Google account through work or school, anyone signed in to an account at your work or school can access your file if they have the link.
  • Off - Specific people: Only people you share the file with will be able to access it.
Share a file publicly

People who aren't signed in to a Google Account show up as anonymous animals in your file. Learn more about anonymous animals.

If you use a Google Account through work or school, you may not be able to share publicly.

  1. Open the homescreen for Google Drive, Google Docs, Google Sheets, or Google Slides.
  2. Click Share or Share Add people.
  3. Click Get shareable link.
  4. Next to "Anyone with the link," click the Down arrow Down Arrow.
  5. Click More.
  6. Click On - Public on the web. Anyone on the Internet can open the file by searching for it or if they have the link.
  7. Click Save.
  8. Choose the level of access you want people to have. Learn more about how others can view, comment, or edit files.
  9. Click Done.

Sharing limits

  • No more 50 people can edit and comment at the same time.
  • More than 50 people can view a file, but they won’t be visible. If 50 or more people need to view a file, publish the file to create a new link. Learn how to publish a file.
  • You can only share a file with up to 200 people or groups. If you need to share a file with more than 200 people, you can add them to a Google Group, then share the file with the group.
  • If you share a folder with a lot of people, it may take some time before everyone can see it.

If you want to use a spreadsheet to collect information, learn how to create a Google Form. Read more about how data is collected.

Step 3: Choose what people can do with your file

When you share a file with someone, you can choose what they can do with it.

  • View: People can see, but can’t change or share the file with others.
  • Comment: People can make comments and suggestions, but can’t change or share the file with others.
  • Edit: People can make changes, accept or reject suggestions, and share the file with others.

Send and share Google Forms

Google Forms have different sharing options than other kinds of files.

Related articles

Evan is a Docs & Drive expert and author of this help page. Leave him feedback below about the page.

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