Share files from Google Drive

You can share the files and folders that you store in Google Drive with anyone.

When you share from Google Drive, you can control whether people can edit, comment on or only view the file. When you share content from Google Drive, the Google Drive programme policies apply.

Step 1: Find the file that you want to share

Share a single file

  1. On a computer, go to Google Drive, Docs, Sheets or Slides.
  2. Click the file that you want to share.
  3. Click Share or Share Share.
Share multiple files
  1. On a computer, go to drive.google.com.
  2. On your keyboard, hold Shift and select two or more files.
  3. At the top right, click Share Share.

Learn how to add files to a folder and share the entire folder.

Step 2: Choose whom to share with & how they can use your file

Share with specific people

  1. Under 'People', enter the email address that you want to share with. 
    • Note: If you share with an email address that isn’t a Google Account, they’ll only be able to view the file.
  2. To choose what someone can do with your file, click the Down arrow Down.
  3. If you don’t want to send an email to people, click Advanced and untick the Notify people box. If you notify people, each email address you enter will be included in the email.
  4. Click Send.
Share a link to the file

You can send other people a link to your file so anyone on the Internet with the link can use it. When you share a link to a file, your name will be visible as the owner of the file.

  1. At the top-right, click Get shareable link.
  2. Next to 'Anyone with the link', click the Down arrow Down.
  3. Copy and paste the link in an email or any place that you want to share it.
Share a file publicly

If you want anyone on the Internet to search for, find and open your file, you can publicly share a file. When you publicly share a file, your name will be visible as the owner of the file.

  1. Click Get shareable link.
  2. Next to 'Anyone with the link', click the Down arrow Down.
  3. Click More and then On – Public on the web.
  4. Click Save.
  5. Click Done.

People who aren't signed in to a Google Account show up as anonymous animals in your file. Learn more about anonymous animals.

Share & collaborate on a file with more than 100 people

Up to 100 people with view, edit or comment permissions can work on a Google Docs, Sheets or Slides file at the same time. When more than 100 people are accessing a file, only the owner and some users with editing permissions can edit the file.

To share and collaborate on a file with more than 100 people: 

Publish the file

Create a Google Site 

Collect feedback with Google Forms

  • If you need to gather a lot of information, create a Google Form. Responses will be recorded in a Google Sheet. Give edit access only to people who need to work with the responses. To let more than 100 people view the responses, publish the spreadsheet to the web and create a link to share with viewers. Learn how to publish a file

Fix problems with documents shared with many people

If your document is shared with many people and it’s crashing or not updating quickly, try these troubleshooting tips: 

  • Instead of allowing people to comment on a document or spreadsheet, create a Google Form to collect feedback. Learn how to create a Google Form.
  • If you’re making a copy of a document, don’t include resolved comments and suggestions. Learn how to make a copy
  • Delete older information or move data into a new document. 
  • Ask viewers to close the document when they aren’t using it. 
  • Include only the most important information in a published document. Shorter documents load faster.
  • Reduce the amount of people with edit access to a document. 
  • If collecting information from multiple documents, create a new, view-only document to share with a large number of people. 

Limit how a file is shared

Choose whether people can view, comment or edit

When you share a file with someone, you can choose what they can do with it.

  • View: People can view, but can’t change or share the file with others.
  • Comment: People can make comments and suggestions, but can’t change or share the file with others.
  • Edit: People can make changes, accept or reject suggestions and share the file with others.
Change with whom your link is shared

When you share a link to a file, you control how widely the file is shared. These options depend on whether you have a work, school or Gmail Google Account.

  • On – Public on the web: Anyone can search on Google and get access to your file, without signing in to their Google Account.
  • On – Anyone with the link: Anyone who has the link can use your file, without signing in to their Google Account. 
  • Off – Specific people: Only people with whom you share the file will be able to use it.

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