Share files from Google Drive

You can share the files and folders that you store in Google Drive with anyone.

When you share from Google Drive, you can control whether people can edit, comment on, or only view the file. When you share content from Google Drive, the Google Drive program policies apply.

Step 1: Choose what to share

Share a single file

Choose how you want to share a file:

  1. On your iPhone or iPad, open the app for Google Drive, Docs, Sheets, or Slides.
  2. Next to the file’s name, tap More More.
  3. Tap Share.
Share multiple files

Step 2: Choose who to share with & how they can use your file

Specific people

You can share with people that have a Google Account.

  1. Next to the file’s name, tap More More.
  2. Tap Add people.
  3. Under "People," enter the email address or Google Group you want to share with.
  4. To choose whether a person can view, comment, or edit the file, tap the Down arrow Down. Learn more about how others view, comment, or edit files.
  • If you don’t want to notify people, tap More More and then Skip sending notifications.
  1. Tap Send Send. An email is sent to people you shared with.
Anyone with a link

You can send other people a link to your file so anyone on the internet with the link can use it. When you share a link to a file, your name will be visible as the owner of the file.

  1. Next to the file’s name, tap More More.
  2. Tap Copy link.
  3. Paste the link in an email or any place you want to share it.
Share a file or folder publicly

If you want anyone on the internet to search for, find, and open your file, you can publicly share a file. When you publicly share a file, your name will be visible as the owner of the file.

  1. Next to the file’s name, tap More More.
  2. Tap Info Info.
  3. Tap Link sharing is OFF.
  4. To choose what someone can do with your file, tap the Down arrow Down.
  5. Paste the link wherever you want to share it.

Share & collaborate on a file with more than 100 people

Up to 100 people with view, edit, or comment permissions can work on a Google Docs, Sheets, or Slides file at the same time. When more than 100 people are accessing a file, only the owner and some users with editing permissions can edit the file.

To share and collaborate on a file with more than 100 people: 

Publish the file

Create a Google Site 

Collect feedback with Google Forms

  • If you need to gather a lot of information, create a Google Form. Responses will be recorded in a Google Sheet. Give edit access only to people who need to work with the responses. To let more than 100 people view the responses, publish the spreadsheet to the web and create a link to share with viewers. Learn how to publish a file

Fix problems with documents shared with many people

If your document is shared with many people and it’s crashing or not updating quickly, try these troubleshooting tips: 

  • Instead of allowing people to comment on a document or spreadsheet, create a Google Form to collect feedback. Learn how to create a Google Form.
  • If you’re making a copy of a document, don’t include resolved comments and suggestions. Learn how to make a copy
  • Delete older information or move data into a new document. 
  • Ask viewers to close the document when they aren’t using it. 
  • Include only the most important information in a published document. Shorter documents load faster.
  • Reduce the amount of people with edit access to a document. 
  • If collecting information from multiple documents, create a new, view-only document to share with a large number of people. 

Limit how a file is shared

Choose if people can view, comment, or edit

When you share a file with someone, you can choose what they can do with it.

  • View: People can view, but can’t change or share the file with others.
  • Comment: People can make comments and suggestions, but can’t change or share the file with others.
  • Edit: People can make changes, accept or reject suggestions, and share the file with others.
Change who your link is shared with

When you share a link to a file, you control how widely the file is shared. These options depend on if your Google Account is through work, school, or Gmail.

  • On - Public on the web: Anyone can search on Google and get access to your file, without signing in to their Google Account.
  • On - Anyone with the link: Anyone who has the link can use your file, without signing in to their Google Account. 
  • Off - Specific people: Only people you share the file with will be able to use it.

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