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Share files from Google Drive

You can share the files and folders that you store in Google Drive with anyone.

When you share from Google Drive, you can control whether people can edit, comment on, or only view the file.

Note: To edit Microsoft Office files with others, you'll need to convert them to Google Docs, Sheets, or Slides.

Step 1: Choose what to share

Share a single file

Choose how you want to share a file:

  1. On your iPhone or iPad, open the app for Google Drive, Docs, Sheets, or Slides.
  2. Next to the file’s name, tap More More.
  3. Tap Add people.
Share multiple files
  1. On your iPhone or iPad, open the Google Drive app.
  2. Touch & hold a file you want to share.
  3. Tap other files you want to share.
  4. At the bottom, tap More More and then Add people.

Learn how to add files to a folder and share the entire folder.

Step 2: Choose who to share with & how they can use your file

Specific people

You can share with people that have a Google Account.

  1. Next to the file’s name, tap More More.
  2. Tap Add people Add people.
  3. Under "People," enter the email address or Google Group you want to share with.
  4. To choose whether a person can view, comment, or edit the file, tap the Down arrow Down Arrow. Learn more about how others view, comment, or edit files.
  • If you don’t want to notify people, tap More Moreand then Skip sending notifications.
  1. Tap Send Send. An email is sent to people you shared with.
Anyone with a link

To share something with more than one person without entering individual email addresses, you can create a link that allows anyone to open it.

  1. Next to the file’s name, tap More More.
  2. Tap Share link Link or Get link Link.
  3. Paste the link in an email or any place you want to share it.
Share a file or folder publicly
  1. Next to the file’s name, tap More More.
  2. Tap Info Information.
  3. Tap Link sharing is OFF.
  4. To choose what someone can do with your file, tap the Down arrow Down Arrow.
  5. Paste the link wherever you want to share it.

Limit how a file is shared

Choose if people can view, comment, or edit

When you share a file with someone, you can choose what they can do with it.

  • View: People can view, but can’t change or share the file with others.
  • Comment: People can make comments and suggestions, but can’t change or share the file with others.
  • Edit: People can make changes, accept or reject suggestions, and share the file with others.
Change who your link is shared with

When you share a link to a file, you control how widely the file is shared. These options depend on if your Google Account is through work, school, or Gmail.

  • On - Public on the web: Anyone can search on Google and get access to your file, without signing in to their Google Account.
  • On - Anyone with the link: Anyone who has the link can use your file, without signing in to their Google Account. 
  • Off - Specific people: Only people you share the file with will be able to use it.
How many people you can share with
  • Up to 100 people can edit and comment at the same time.
  • More than 100 people can view a file, though it’s easier to publish the file and create a link. Learn how to publish a file.
  • You can share a file with up to 200 people or groups. If you need to share a file with more than 200 people, add them to a Google Group and share the file with the group.
  • If you share a folder with many people, it could take some time before everyone can use it.

If you want to use a spreadsheet to collect information, learn how to create a Google Form. Read more about how data is collected.

Related articles

Evan is a Docs & Drive expert and author of this help page. Leave him feedback below about the page.

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