View and manage file versions

View and manage versions in Google Drive

You can see previous versions of files in Google Drive even if they weren't created in a Google format. You can also delete and download previous versions, or upload a new version.

  1. Go to Google Drive at drive.google.com.
  2. Select a file that isn’t in a Google format.
  3. In the toolbar at the top, click the menu button and choose Manage versions.
    • Don't see a menu button? You may be using an older version of Drive and should try these alternate instructions.
  4. You will see a list of the current and old versions of the file, along with when and by whom they were synced or uploaded. You can also take one of the following actions:
    • Upload a new version of the file (owners and editors only): Click Upload new version.
    • Delete a version (owners and editors only): Click the menu next to the version and click Delete.
    • Download a version: Click the menu next to the version and click Download.
    • Permanently save an old version: Click the menu and click Keep forever.

You don’t need to manage revisions for files in Google formats.

If the instructions above don’t work, you may be using the classic version of Google Drive. In that case, follow these alternative instructions:

View and manage file versions in the classic Drive
  1. Go to Google Drive at drive.google.com.
  2. Select a file that isn’t in a Google format.
  3. At the top of the page, click More.
  4. Choose Manage revisions. You can also go to the File menu and select Manage revisions while viewing a file.
  5. Take one of the following actions:
    • Upload a new version of the file (owners and editors only): Click Upload new revision.
    • Delete a version (owners and editors only): Click the X next to the version you want to delete.
    • Download a version: Simply click any file to begin a download.
    • Permanently save an old version: Check the box under "Do not auto delete”. To make sure a version is automatically deleted after 30 days or 100 revisions, uncheck the box.

Automatically deleting files

Older versions of your files may automatically be deleted after 30 days or 100 revisions, unless you tell us to keep them forever. Since older versions of a file take up storage space, we automatically delete these older versions to help free up your storage space.

Error messages

Error message Workaround
Sorry, there was an error when uploading your file. You might not be able to upload your file for a few reasons. Make sure that:
  • The file is less than 5 TB.
  • You have enough free storage space.
  • Your Internet connection hasn't been interrupted.
Then try uploading the file again.
Sorry, we were unable to delete the selected version at this time. (Classic Google Drive only) Somebody else may have deleted the selected revision. Choose Add or manage versions... again and verify that the file is still there.

Matt is a Docs & Drive expert and author of this help page. Leave him feedback below about the page.

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