About file versions

Learn about file versions and how to manage them in Google Drive on the web.

Google Drive on the web lets you keep, view, and manage multiple versions of a synced or uploaded file. The Google Drive folder on your computer stores the latest version of any file.

View and manage versions online

In Google Drive on the web, you can manage versions of a file:

  • ‎See at a glance the different revisions, when they were synced/uploaded, their file size, and which one is the most current version.
  • Click any file to download it.
  • Click the “x” to delete one of the versions (owners and editors only).
  • Sync or upload a new version of a file (owners and editors only).

To manage versions of a particular file:

google drive manage revisions

  1. Select a file in Google Drive on the web.
  2. Expand the More dropdown menu and select “Manage revisions.” Or, when you’re viewing a file, go to the File menu and select “Manage revisions.”
  3. In the dialog box, upload a new version, delete old versions, or download a version to your computer.
Files created in, or converted to, Google formats do not take up storage space in Google Drive on the web and as a result, don't need to have their revisions managed or manually deleted.

File versions and storage space

We'll automatically delete old versions after 30 days or 100 revisions, unless you choose not to automatically delete them. If something isn't set to be automatically deleted, it'll take up storage space.

Error messages

Error message Workaround
Sorry, there was an error when uploading your file. There are several reasons that you might not be able to upload your file. Please check that:
  • The file is less than 1 GB.
  • You have available storage space. (You can check this in your Document Settings.)
  • Your Internet connection hasn't been interrupted.
Then try uploading the file again.
Sorry, we were unable to delete the selected version at this time. Somebody else may have already deleted the selected revision. Please select Add or manage versions... again and verify if the file is still there.