Edit and format a document

Change text and background color

To choose a text color for the text in your documents, highlight the text selection you'd like to modify. Then, click the 'A' toolbar menu and choose a color.

To choose a background color for a text selection highlight the text selection you'd like to modify. Then, click the toolbar menu with a highlighter pen and choose a color.

Text size and spacing

To change the size of the text in your document, simply select the text and click the text-size drop-down menu in the toolbar. This menu is set to 11pt by default. Choose a new text size, and the changes are applied to the selected text.

If you'd like to change the line spacing of the document, or add a space before or after a paragraph, click the line spacing button on the far-right of the toolbar.

line spacing

Then, select an option from the menu.

Paragraph styles and headings

The Styles menu in the toolbar displays the style of your text selection in a document, and lets you change the style or clear the formatting of your text. To view a list of headings available, click the menu that appears to the left of the Font toolbar menu, or click Format and select Paragraph styles. Then, choose one of the styles, which range from 'Heading 1,' the biggest, to 'Heading 6,' the smallest.

Paint format tool

Google Docs lets you copy the formatting you’ve applied to a specific section of text to another section using the paint format tool. If you’re familiar with the paint format tool in Google Sheets, this works in a similar manner.

To use this tool, select the text that's formatted in the way that you want to copy. Then, click the paintbrush icon in your toolbar, and select the text to which you want to apply the formatting. The formatting from the original text will be copied to the selected text.

To change the formatting in multiple places within your document, double-click the paintbrush icon. You'll enter a mode that lets you highlight multiple text selections, and apply the same formatting to each selection. When you're done applying formatting to these selections, click the paintbrush icon again.

You can also use the paint format tool with keyboard shortcuts. Ctrl+Option+C will copy the formatting of the text you've selected, and Ctrl+Option+V will apply any copy that formatting to a different text selection.