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Collaborate with Gemini in Google Drive (Workspace Labs)

This feature is rolling out gradually and may not be available to you yet.

This article refers to Google Workspace Labs, which is a trusted tester program for users to try new AI features. Workspace Labs is currently available to trusted testers in English and may not be available in your country.

In Google Drive, you can ask Gemini to help you:

  • Summarize a long document so you can quickly get the main points.
  • Discuss a topic that requires synthesizing information from one or more files in your Drive.
  • Retrieve quick facts about a project / topic without needing to find and read the relevant documents.
  • Suggest relevant topics to explore so you can learn more about the subject.

Important: This feature is currently available on desktop.

Before you use Workspace Labs

  • Workspace Labs feature suggestions don’t represent Google’s views, and should not be attributed to Google.
  • Don’t rely on Workspace Labs features as medical, legal, financial, or other professional advice.
  • Workspace Labs features may suggest inaccurate or inappropriate information. Your feedback makes Workspace Labs more helpful and safe.
  • Don’t include personal, confidential, or sensitive information.
  • Google uses Workspace Labs data and metrics to provide, improve, and develop products, services, and machine learning technologies across Google. When you interact with Workspace Labs features, Google collects your Workspace Labs data, including your prompts and input, prompt and input refinements, generated output, generated output refinements, and feedback. Google also collects metrics on the usage of these features.
  • To help develop Workspace Labs features, human reviewers may read, annotate, and process your Workspace Labs interactions data.

How Workspace Labs data in Google Drive is collected

When you use the Gemini in Drive side panel, Google uses and stores the following data:

  • Prompts you enter or select
  • Generated text
  • Google Workspace content that you have access to that is referenced to generate content (both Google-selected input and user-provided input).
  • Your feedback on the Gemini in Drive side panel.

To understand how this data is used, review the Google Workspace Labs Privacy Notice and Terms of Service.

Use the Gemini in Drive side panel

An animation showing opening the Gemini in Drive side panel in Google Drive

  1. On your computer, go to drive.google.com.
  2. At the top right, click Ask Gemini .
  3. To make the side panel bigger, click Expand .
    • To go back to its original size, click Collapse .
  4. At the bottom of the panel, you can select from suggested prompts or write your own.
  5. After receiving a response:
    • To show all of the suggested content, click View more Up arrow.
    • To show less, click View less Collapse.
    • To generate a new summary about the file, click Retry Refresh.
    • To refine the generated text, write a new prompt.
    • To view which files and documents were used to generate the response, click Sources.
  6. To close the panel, click Close Close.

Select files & ask Gemini questions

An animation showing someone asking Gemini about a specific file in Drive

  1. On your computer, go to drive.google.com.
  2. At the top right, click Ask Gemini .
  3. In the side panel, select a prompt or create your own, mentioning the title of the document in your prompt.
    • Example: "Summarize the key points in 'Sales Team Meeting Notes.'"
  4. Press Enter.
  5. Gemini will display the summary of your file/document.

After receiving a response:

  • Show the whole summary of the suggested content: Click View more Up arrow.
  • View which files and documents were used to generate the response: Click Sources.
  • Generate new text: Click Retry Refresh.

You can also ask Gemini questions to understand your document better. Examples of prompts:

  • “When is our contract with Vendor A expiring?"
  • “Summarize this file for me in bullet points"
  • "How many customer sign-ups did we get for this test application?"
  • "Who wrote the Project B design doc?"

Summarize the selected file with “@” & ask Gemini questions

  1. On your computer, go to drive.google.com.
  2. At the top right, click Ask Gemini .
  3. In the side panel, create your own prompt, by selecting the title of the document “@title of the document” in your prompt.
    • Example: "Summarize the key points in '@Sales Team Meeting Notes.'"
  4. Press Enter.
  5. Gemini will display the summary of your file/document.

After receiving a response:

  • Show the whole summary of the suggested content: Click View more Up arrow.
  • View which files and documents were used to generate the response: Click Sources.
  • Generate new text: Click Retry Refresh.

Summarize information across several files with Gemini

An animation showing someone asking Gemini in Drive about a file: "What is Project Acme?"

  1. On your computer, go to drive.google.com.
  2. At the top right, click Ask Gemini .
  3. In the side panel, select a prompt or create your own. (examples: Help me understand our team's 2024 strategy, Summarize project X)
  4. Press Enter.
  5. Gemini will get the information elaborating on a topic based on your Google Drive files.
  6. You can:
    • Send feedback about the suggested text: Click Good suggestion or Bad suggestion .
    • See a different version: Click Retry Refresh.
    • View which files and documents were used to generate the response: Click Sources.

Give feedback on generated output

Because feedback may be human readable, please do not submit data that contains personal, confidential, or sensitive information.

If you get a suggestion that’s inaccurate or that you feel is unsafe, you can submit feedback. Your feedback can help improve AI-assisted Workspace features and broader Google efforts in AI.

  1. At the bottom right of the generated text, click Good suggestion or Bad suggestion .
  2. If you select Bad suggestion , you can select the issue you found and enter additional feedback.

Optional:

  • To review data that’ll be attached with your feedback, at the bottom, select the data. 
  • If you don’t want to include the data with your feedback, to help us improve the product experience, uncheck the box next to “Attach collected data to your feedback.”
  1. Click Next.
  2. Review additional context that you can share with your feedback. If you don’t want to include the additional context with your feedback, uncheck the box next to “Additional context.”
  3. Click Submit.

To provide general feedback about Gemini, at the top, click Help Help & Feedback And then Send feedback to Google.

To report a legal issue, create a request.

Clear history with the Gemini in Drive side panel

You can clear your conversation history on the side panel at any time. To clear the conversation history:

  1. At the top right of the Gemini in Drive side panel, click Clear history .
  2. In the pop-up window, click Clear.

You’ll also lose your conversation history:

  • If you refresh your browser.
  • If you close and reopen the document.
  • If your computer goes offline.

Turn off the Gemini in Drive side panel

To turn off any of the features on Google Workspace Labs, you must exit Workspace Labs. If you exit, you’ll permanently lose access to all Workspace Labs features, and you won’t be able to rejoin Workspace Labs. Learn more about how to exit Workspace Labs.

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