Collaborate with Gemini in Google Drive (Workspace Labs)

With Gemini in Google Drive, you can:

Summarize a long document so you can quickly get the main points.
Discuss a topic that requires synthesizing information from one or more files in your Drive.
Retrieve quick facts about a project or topic without the need to find and read the relevant documents.
Explore relevant topics so you can learn more about a subject.

Feature availability

This feature is available as part of our early access testing program, Google Workspace Labs.
To turn off Google Workspace Labs features, exit the Workspace Labs program.
This feature is also available in the Gemini Business and Gemini Enterprise Alpha.

Get started with Gemini in Drive

An animation showing how to open Gemini in Drive.

On your computer, go to drive.google.com.
At the top right, click Ask Gemini .
In the side panel, select a suggested prompt or write your own prompt. Select a suggestion
1. Select from the list of suggestions.
  - To get more options, select More suggestions.
2. At the bottom, in the prompt box, replace the example text with the information that you want.
3. Press Enter.
Enter a prompt in Gemini
1. At the bottom, in the prompt box, enter a prompt.
2. Press Enter.
Optional: To remove your history, click More options Clear history.

Important: You lose your conversation history when:

You reload your browser.
You close and reopen the document.
Your computer goes offline.

Explore Gemini in Drive

Action	Description
Ask Gemini	Open Gemini.
More options	Clear your recent Gemini history and ask for more suggestions.
Expand	Make Gemini larger.
Collapse	Return Gemini to its original size.
Close	Close Gemini.
Clear history	Remove all generated text.
More suggestions	Find more suggestions from Gemini.
Copy	Copy a suggestion.
Retry	Generate a different response from Gemini.
Retry with Google Search	Search on Google for more information about your question or request.
View more	View more of the response from Gemini.
View less	Minimize the response from Gemini.
Show more	Show full search results when searching for a file.
Good suggestion	Give positive feedback about a response from Gemini.
Bad suggestion	Report an issue with a response from Gemini.

Things to ask Gemini in Drive

Select files & ask Gemini questions

An animation showing someone right-clicking on a Drive file and asking Gemini for information on the file

On your computer, go to drive.google.com.
At the top right, click Ask Gemini .
In the side panel, select a prompt or create your own, mentioning the title of the document in your prompt.
- Example: "Summarize the key points in 'Sales Team Meeting Notes.'"
Press Enter.
Gemini will display the summary of your file/document.

After receiving a response:

Show the whole summary of the suggested content: Click View more .
View which files and documents were used to generate the response: Click Sources.
Generate new text: Click Retry .

You can also ask Gemini questions to understand your document better. Examples of prompts:

“When is our contract with Vendor A expiring?"
“Summarize this file for me in bullet points"
"How many customer sign-ups did we get for this test application?"
"Who wrote the Project B design doc?"

Summarize the selected file with “@” & ask Gemini questions

On your computer, go to drive.google.com.
At the top right, click Ask Gemini .
In the side panel, create your own prompt, by selecting the title of the document “@title of the document” in your prompt.
- Example: "Summarize the key points in '@Sales Team Meeting Notes.'"
Press Enter.
Gemini will display the summary of your file/document.

After receiving a response:

Show the whole summary of the suggested content: Click View more .
View which files and documents were used to generate the response: Click Sources.
Generate new text: Click Retry .

Summarize information across several files with Gemini

An animation showing someone ask Gemini: "What is Project Yosemite?"

On your computer, go to drive.google.com.
At the top right, click Ask Gemini .
In the side panel, select a prompt or create your own.
- Examples:
  - "Help me understand our team's 2024 strategy."
  - "Summarize project X."
Press Enter.
Gemini will get the information elaborating on a topic based on your Google Drive files.
You can:
- Send feedback about the suggested text: Click Good suggestion or Bad suggestion .
- See a different version: Click Retry .
- View which files and documents were used to generate the response: Click Sources.

Get help with Google Drive

“How can I make someone else the owner of my file?”
“How can I find a specific file in my Drive?”

Ask questions from the web

Important: To get answers from the web, make sure to include phrases like “Use Google Search” or “Using web search” in your prompt.

“Write a paragraph describing the weather today in Mountain View, California using web search.”
“Help me write a paragraph explaining if lightning can strike the same place twice using only information from the web.”

Give feedback on generated output

Gemini for Google Workspace is constantly learning and may not be able to support your request. Because feedback may be human readable, please do not submit data that contains personal, confidential, or sensitive information.

If you get a suggestion that’s inaccurate or that you feel is unsafe, you can submit feedback. Your feedback can help improve AI-assisted Workspace features and broader Google efforts in AI.

At the bottom right of the generated text, click Good suggestion or Bad suggestion .
If you select Bad suggestion , you can select the issue you found and enter additional feedback.

Optional:

To review data that’ll be attached with your feedback, at the bottom, select the data.
If you don’t want to include the data with your feedback, to help us improve the product experience, uncheck the box next to “Attach collected data to your feedback.”

Click Next.
Review additional context that you can share with your feedback. If you don’t want to include the additional context with your feedback, uncheck the box next to “Additional context.”
Click Submit.

To provide general feedback about Gemini, at the top, click Help Send feedback to Google.

To report a legal issue, create a request.

Turn off Gemini in Drive

To turn off any of the features on Google Workspace Labs, you must exit Workspace Labs. If you exit, you’ll permanently lose access to all Workspace Labs features, and you won’t be able to rejoin Workspace Labs. Learn more about how to exit Workspace Labs.

Learn about Workspace Labs feature suggestions

Workspace Labs feature suggestions don’t represent Google’s views, and should not be attributed to Google.
Don’t rely on Workspace Labs features as medical, legal, financial, or other professional advice.
Workspace Labs features may suggest inaccurate or inappropriate information. Your feedback makes Workspace Labs more helpful and safe.
Don’t include personal, confidential, or sensitive information.
Google uses Workspace Labs data and metrics to provide, improve, and develop products, services, and machine learning technologies across Google. When you interact with Workspace Labs features, Google collects your Workspace Labs data, including your prompts and input, prompt and input refinements, generated output, generated output refinements, and feedback. Google also collects metrics on the usage of these features.
To help develop Workspace Labs features, human reviewers may read, annotate, and process your Workspace Labs interactions data.
Your conversations with Gemini in Drive are not saved to Gemini Apps Activity. When you delete your Gemini in Drive conversation history, it doesn't delete any information that is saved to your Gemini Apps Activity. Learn how to delete your Gemini Apps Activity.

How Workspace Labs data in Google Drive is collected

When you use the Gemini in Drive side panel, Google uses and stores the following data:

Prompts you enter or select
Generated text
Google Workspace content that you have access to that is referenced to generate content (both Google-selected input and user-provided input).
Your feedback on the Gemini in Drive side panel.

To understand how this data is used, review the Google Workspace Labs Privacy Notice and Terms for Personal Accounts.