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Manage your files in Gmail spaces

To use spaces and files in Gmail, turn on Google Chat in your Gmail settings. Learn how to turn Chat on or off in Gmail

View and manage files in a Gmail space

You can view a list of files, links, and media shared in a space, open a file, and add a file to Drive. If you delete a chat message with a shared file, it's also deleted from the space.

If you delete a file in Drive, the file link remains in the space until you delete it from the chat message where it was shared. When you delete the file from the chat message, the file link is removed from the chat and the Shared tab of the space.

  1. Open Gmail.
  2. Select the space.
  3. At the top, tap the Files tab.
    • Tip: If the Files tab isn’t visible, expand the space to full screen. Files are sorted by date and show when history is on.
  4. To open a file, tap the file name.
    • For Google Docs, Sheets, and Slides: The file opens next to the conversation in the chat window.
    • For other Google files: The file opens in a new browser tab. 
    • For all other types of files: The file opens as a full-screen preview.

Tip:  If a file isn’t added to Drive, tap the file name to download. PDFs and video files open in a new browser tab.

Attach a file

You can attach files up to 200-MB in these formats:

  • .bmp
  • .gif
  • .jpg
  • .png
  • .wbmp
  • .heic

Insert an image

  1. In spaces, go to the message or conversation.
  2. Tap Insert image .
  3. Choose the file you want to send.
  4. Tap Send .

Take and send a photo

  1. In spaces, go to the message or conversation.
  2. Tap Action menu Add and then Camera Scan.
  3. Take a photo.
  4. Tap Send .
You can attach a file in Google spaces in a few different ways. In Google spaces, go to the message or conversation and choose an option:

Attach a file from Google Drive

  1. Tap Action menu Add and then Drive .
  2. Select the file you want to send. This can be a file on your Drive, or a file you upload from your desktop or downloads.
    • After you select the file to add to the space, you’ll be asked to choose access settings for the members in the space. If you can edit the file, you'll see an option to grant View, Comment, or Edit access to everyone in the space. If you grant access to everyone in a space, it will apply to people who join the space later.
  3. Tap Send .

Attach a file from Files tab

  1. Tap Add file .
  2. Select the file you want to send.
    • When you send the file, you'll be warned if the space or someone in the space doesn't have access. If you can edit the file, you'll see an option to grant View, Comment, or Edit access to everyone in the space. If you grant access to everyone in a space, it also applies to people who join the space later.
  3. Tap Send .
Files blocked in Chat

There are several reasons why you might get an upload error in Google Chat. Chat blocks files or links that might spread viruses, such as executable files. To keep up with harmful software, Chat regularly updates the file types that aren’t allowed.

You can’t attach certain types of files. These include:

  • ADE, ADP, APK, BAT, CAB, CHM, CMD, COM, CPL, DLL, DMG, EXE, HTA, INS, ISP, JAR, JS, JSE, LIB, LNK, MDE, MSC, MSI, MSP, MST, NSH, PIF, SCR, SCT, SHB, SYS, VB, VBE, VBS, VXD, WSC, WSF, and WSH.
    This list includes any compressed form, such as GZ or BZ2 files, or files found in archives, such as ZIP or TGZ files.
  • Documents with malicious macros.
  • Password-protected archives whose content is an archive.

If a blocked file isn't listed above and you're sure the blocked file is safe, upload the file to Drive and then send the file as a Drive attachment.

Remove a file

Important: You must use a Google Workspace account to remove a file from a space.

  1. In the bottom navigation menu, tap Spaces and then select the space.
  2. At the top, click the Shared tab. Next to the file, click View in chat .
  3. Hover over the message with the file.
  4. Click More actions and then Delete and then Delete.

Tips:

  • If you delete a file in Drive, the file link remains in the space until you delete it from the chat message where it was shared.
    • If you don't delete it from the chat, the file link will show a "File in Trash" message when you select it.
    • If you don't delete it from the chat and Drive trash is emptied, you won't be able to open the file from the file link.
  • When you delete the file from the chat message, the file link is removed from chat and the Shared tab of the space.
Organize & manage your files in Google Drive
  • To add a file to Google Drive, tap Add to Drive Add to My Drive.
  • If you have permission to move a file in Drive, tap Move .
  • If you don’t have permission to move a file in Drive, tap Add shortcut to Drive .
  • If you created a shortcut to a file, tap Add another shortcut to Drive .

Tip: To open a chat message with a shared file, tap View in Chat .

Learn more about managing shortcuts for files within Google Drive

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