Use comments & action items

Want to get more out of Google Docs for work or school? Sign up for a free Google Workspace trial.
You can collaborate with others on Google Docs, Sheets, and Slides to: 
  • Add, edit, reply, or delete comments
  • Assign tasks and action items

Add, edit, view, filter or delete comments

Add a comment

To add comments to Microsoft Office files in Google Docs, Sheets, or Slides, change the file to a Google Docs file.

  1. On your computer, open a document, spreadsheet, or presentation.
  2. Highlight the text, images, cells, or slides you want to comment on.
  3. To add a comment, in the toolbar, click Add comment Add comment.
  4. Type your comment.
  5. Click Comment.
View all comments
  1. On your computer, open a document, spreadsheet, or presentation.
  2. In the top right, click Open comment history Open comments.
  3. To close, click Open comment history Open comments again.

Tip: At the bottom of any comment window, you can also click Open all comments.

Find a comment

You can find comments and their location in a Google Sheet.

From a sheet tab

  1. At the bottom of the sheet, point to the comment notification on a tab
  2. In the window, click the cell name to see the comment and it’s location. 

Tip: To see all comments in the sheet, click See all comments.

 

From the comments panel 

  1. In the top right, click Open comment history Open comments.
  2. Click on the comment to see it’s location.
Filter comments

You can filter comments in Google Docs and Sheets. 

  1. In a Doc or a Sheet, click Open comment history Open comments
  2. On the left of the Comments window, click All Down arrow to filter the comments by any of the following: 
    • All 
    • For you 
    • Open
    • Resolved
  3. All comments in that category will appear in the window. 

You can filter comments by sheet in Google Sheets. 

  1. In a Sheet, click Open comment history Open comments
  2. On the right of the Comments window, click All Sheets Down arrow, to change the filter to Current sheet .
Edit or delete a comment
  1. On your computer, open a document, spreadsheet, or presentation.
  2. On the comment you want to edit or delete, click More More.
  3. Click Edit or Delete.
Send a comment to a specific person

To make your comment visible to someone, you can add them to the comment. They will receive an email notification with your comment.

Tip: If someone has set their status to “Out of office” and you have permission to view their calendar, you will get a notification in the comment as you add them. 

  1. On your computer, open a document, spreadsheet, or presentation.
  2. Insert and type a comment.
  3. Anywhere in your comment, enter "@" and their name or email address. When the correct person is suggested, click their name.
  4. Click Comment.

Note: If you add someone who doesn't have permission to see the file, you will be asked to share the file.

Reply to or close comments

If you have permission to edit or comment on a document, you can reply to comments. When a discussion is finished, you can resolve a comment to close it.

Tip: You can also reply to or close comments directly from your email. Learn how to work with comments in Gmail. 

Manage your comment notifications
  1. On your computer, open a document, spreadsheet, or presentation.
  2. In the top right corner of the file, click Comments Open comments.
  3. Click Notifications.
  4. Choose when you want to receive notifications:
  • All: Whenever any comments are made.
  • Only yours: Whenever others reply to your comments or comments you are added to.
  • None: Never receive emails about comments for that file.
Reply to a comment

Reply to comments in documents or presentations

  1. On your computer, open a document or presentation.
  2. Click the comment.
  3. Click Reply and type your reply.
  4. To save, click Reply.

Reply to comments in spreadsheets

  1. On your computer, open a spreadsheet.
  2. On the sheet tab, click Add comment Add comment.
  3. Click the comment you want to reply to.
  4. Click Reply and type your reply.
  5. To save, click Reply.

Tip: If someone has set their status to “Out of office” and you have permission to view their calendar, you get a notification in the comment as you reply to them.

Close or reopen a comment
  1. On your computer, open a document, spreadsheet, or presentation.
  2. Click the comment you want to close.
  3. In the top corner of the comment, click Resolve.

To see a comment that you closed, click Comments at the top corner of the window. To reopen a closed comment, click Re-open in the top right corner of the comment.

Use & follow up on action items

Use comments to assign tasks or action items with your work or school account. Suggested action items will appear based on the content in your file.

Assign an action item in a comment
  1. On your computer, open a Google file.
  2. Highlight the text, images, cells, or slides you want to comment on.
  3. To add a comment, go to the toolbar and click Add comment Add comment.
  4. Type your comment.
  5. Somewhere in your comment, add the email address, with @ or + in front of it, of the person you want to assign it to.
  6. Click the box next to "Assign to [name]."
  7. Click Assign. The person you assigned the action item to will get an email.

Tip: If someone has set their status to “Out of office” and you have permission to view their calendar, you get a notification in the comment as you assign it to them.

Reassign an action item
  1. On your computer, open a Google file.
  2. Click the comment.
  3. Click Reply.
  4. Type your comment.
  5. Somewhere in your comment, add the email address, with @ or + in front of it, of the person you want to reassign it to.
  6. Click the box next to "Reassign to [name]."
  7. Click Reassign. The person you assigned the action item to will get an email.
Use, edit, or turn off suggested action items (US English only)

Suggested action items appear when you use actionable words.

  1. On your computer, open a document in Google Docs.
  2. As you type, if Google Docs detects an action item (for example, “AI: Jen to send a follow-up email” or “Todo: Alex to finish the presentation”), a suggested action item will appear.
    • To accept the suggestion, click Assign.
    • To ignore the suggestion, click Dismiss.
    • To edit the suggestion, click More More and then Edit.
    • To turn off suggestions, click Tools and then Preferences and uncheck "Suggest action items."

    For action items to be suggested, the text must:

    • Mention someone’s name or email.
    • Mention someone with access to the file.
Mark an action item as done
  1. On your computer, open a Google file.
  2. In the top right corner of the comment, click Done Done.
See the follow-ups on a document
  1. On your computer, open the Google Docs, Sheets, or Slides home screen or Google Drive.
  2. In the top right corner of a document, click the number. If you don’t see a number, you don’t have any follow-ups for that document.
  3. You can see the number of open:
    • Action items
    • Suggestions
  4. To go to the first action item or suggestion, click an option from the list.
  5. To close the menu, click the number.
Was this helpful?
How can we improve it?