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Add, edit, reply, or delete comments

Use comments to work with others on Google Docs, Sheets, and Slides.

Add, edit, view, or delete comments

Add a comment

To add comments to Microsoft Office files in Google Docs, Sheets, or Slides, change the file to a Google Docs file.

  1. Open a document, spreadsheet, or presentation.
  2. Highlight the text, images, cells, or slides you want to comment on.
  3. To add a comment, on the format toolbar, click Comment .
  4. Type your comment.
  5. Click Comment.
View all comments
  1. Open a document, spreadsheet, or presentation.
  2. In the top right, click Comments.
  3. To close, click Comments again.
Edit or delete a comment
  1. Open a document, spreadsheet, or presentation.
  2. On the comment you want to edit or delete, click More More.
  3. Click Edit or Delete.
Send a comment to a specific person

To make sure someone sees a comment, you can add them to it. They will receive an email notification with your comment.

  1. Open a document, spreadsheet, or presentation.
  2. Insert and type a comment.
  3. Somewhere in your comment, add the name (with the first letter capitalized). When the correct person is suggested click their name. You can also add the email address of the person you want to see the message.
  4. Click Comment.

Note: If you add someone who doesn't have permission to see the file, you will be asked to share the file.

Reply to or close comments

If you have permission to edit or comment on a document, you can reply to comments. When a discussion is finished, you can resolve a comment to close it.

Manage your comment notifications
  1. Open a document, spreadsheet, or presentation.
  2. In the top right corner of the file, click Comments.
  3. Click Notifications.
  4. Choose when you want to receive notifications:
  • All: Whenever any comments are made.
  • Only yours: Whenever others reply to your comments or comments you are added to.
  • None: Never receive emails about comments for that file.
Reply to a comment

Reply to comments in documents or presentations

  1. Open a document or presentation.
  2. Click the comment.
  3. Click Reply and type your reply.
  4. To save, click Reply.

Reply to comments in spreadsheets

  1. Open a spreadsheet.
  2. On the sheet tab, click Comment .
  3. Click the comment you want to reply to.
  4. Click Reply and type your reply.
  5. To save, click Reply.
Close or reopen a comment
  1. Open a document, spreadsheet, or presentation.
  2. Click the comment you want to close.
  3. In the top corner of the comment, click Resolve.

To see a comment that you closed, click Comments at the top corner of the window. To reopen a closed comment, click Reopen in the top right corner of the comment.

Use action items

Use comments to assign action items with your work or school account. Suggested action items will appear based on the content in your file.

Assign an action item in a comment
  1. Open a Google file.
  2. Highlight the text, images, cells, or slides you want to comment on.
  3. To add a comment, go to the format toolbar and click Comment .
  4. Type your comment.
  5. Somewhere in your comment, add the email address, with @ or + in front of it, of the person you want to assign it to.
  6. Click the box next to "Assign to [name]."
  7. Click Assign. The person you assigned the action item to will get an email.
Reassign an action item
  1. Open a Google file.
  2. Click the comment.
  3. Click Reply.
  4. Type your comment.
  5. Somewhere in your comment, add the email address, with @ or + in front of it, of the person you want to reassign it to.
  6. Click the box next to "Reassign to [name]."
  7. Click Reassign. The person you assigned the action item to will get an email.
Use, edit, or turn off suggested action items (English only)

Suggested action items appear when you use actionable words.

  1. Open a document in Google Docs.
  2. As you type, if Google Docs detects an action item (for example, “AI: Jen to send a follow-up email” or “Todo: Alex to finish the presentation”), a suggested action item will appear.
    • To accept the suggestion, click Assign.
    • To ignore the suggestion, click Dismiss.
    • To edit the suggestion, click More More and then Edit.
    • To turn off suggestions, click Tools and then Preferences and uncheck "Suggest action items."

    For action items to be suggested, the text must:

    • Mention someone’s name or email.
    • Mention someone with access to the file.
Mark an action item as done
  1. Open a Google file.
  2. In the top right corner of the comment, click Done Done.
See the follow-ups on a document
  1. Open the Google Docs, Sheets, or Slides home screen or Google Drive.
  2. In the top right corner of a document, click the number. If you don’t see a number, you don’t have any follow-ups for that document.
  3. You can see the number of open:
    • Action items
    • Suggestions
  4. To go to the first action item or suggestion, click an option from the list.
  5. To close the menu, click the number.

Mary is a Docs & Drive expert and author of this help page. Leave her feedback below about the page.

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