Use comments, action items, & emoji reactions

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You can collaborate with others on Google Docs, Sheets, and Slides to:

• Add, edit, reply, filter, or delete comments
• Assign tasks and action items
• Add emoji reactions

Add, edit, view, filter or delete comments

Add a comment

1. On your computer, open a document, spreadsheet, or presentation.
2. Highlight the text, images, cells, or slides you want to comment on.
3. To add a comment, in the toolbar, click Add comment .
4. Type your comment.
5. Click Comment.

View all comments

1. On your computer, open a document, spreadsheet, or presentation.
2. In the top right, click Open comment history .
3. To close, click Open comment history again.

Tip: At the bottom of any comment window, you can also click Open all comments.

Find comments

1. On your computer, open a document, spreadsheet, or presentation.

2. In the top right, click Open comment history .
3. Click on a comment to see it's location.

You can also search for a comment by using keywords or usernames:

1. On your computer, open a document, spreadsheet, or presentation.

2. In the top right, click Open comment history .
3. On the right of the Comments window, click Filter comments by keywords .
4. Enter keywords to search for a comment or person.

Find a comment's location in Google Sheets

In Google Sheets, you can find comments and their location in a Google Sheet.

1. At the bottom of the sheet, point to the comment notification on a tab .
2. In the window, click the cell name to see the comment and it’s location.

Tip: To see all comments in the sheet, click See all comments.

Filter comments

You can filter comments in Google Docs, Slides, and Sheets.

1. In a Doc, Slide, or a Sheet, click Open comment history .
2. On the left of the "Comments" window, click All to filter the comments by any of the following:
   • All
   • For you
   • Open
   • Resolved
3. (Optional) In Google Sheets, you can filter comments by sheet. To change the filter to current sheet, on the right of the "Comments" window, click All Sheets .
4. All comments in that category will appear in the window.

Edit or delete a comment

1. On your computer, open a document, spreadsheet, or presentation.
2. On the comment you want to edit or delete, click More .
3. Click Edit or Delete.

Send a comment to a specific person

To make your comment visible to someone, you can add them to the comment. They will receive an email notification with your comment.

Tip: If someone has set their status to “Out of office” and you have permission to view their calendar, you will get a notification in the comment as you add them.

1. On your computer, open a document, spreadsheet, or presentation.
2. Insert and type a comment.
3. Anywhere in your comment, enter "@" and their name or email address. When the correct person is suggested, click their name.
4. Click Comment.

Note: If you add someone who doesn't have permission to see the file, you will be asked to share the file.

Hide comments in Google Slides

1. On your computer, open a slideshow.
2. In the toolbar, go to View and uncheck Show comments, or use keyboard shortcut:

• For Windows, Chrome OS: Ctrl + Alt + Shift + n
• For Mac: ⌘ + Alt + Shift + n

Reply to or close comments

If you have permission to edit or comment on a document, you can reply to comments. When a discussion is finished, you can resolve a comment to close it.

Tip: You can also reply to or close comments directly from your email. Learn how to work with comments in Gmail.

Reply to a comment

Reply to comments in documents or presentations

1. On your computer, open a document or presentation.
2. Click the comment.
3. Click Reply and type your reply.
4. To save, click Reply.

Tip: In Google Docs, at the bottom of the text box, you can click on a Smart Reply.

Reply to comments in spreadsheets

1. On your computer, open a spreadsheet.
2. On the sheet tab, click Add comment .
3. Click the comment you want to reply to.
4. Click Reply and type your reply.
5. To save, click Reply.

Tip: If someone has set their status to “Out of office” and you have permission to view their calendar, you get a notification in the comment as you reply to them.

Close or reopen a comment

1. On your computer, open a document, spreadsheet, or presentation.
2. Click the comment you want to close.
3. In the top corner of the comment, click Resolve.

To see a comment that you closed, click Comments at the top corner of the window. To reopen a closed comment, click Re-open in the top right corner of the comment.

Use & follow up on action items

Use comments to assign tasks or action items with your work or school account. Suggested action items will appear based on the content in your file.

Assign an action item in a comment

1. On your computer, open a Google file.
2. Highlight the text, images, cells, or slides you want to comment on.
3. To add a comment, go to the toolbar and click Add comment .
4. Type your comment.
5. Somewhere in your comment, add the email address, with @ or + in front of it, of the person you want to assign it to.
6. Click the box next to "Assign to [name]."
7. Click Assign. The person you assigned the action item to will get an email.

Tip: If someone has set their status to “Out of office” and you have permission to view their calendar, you get a notification in the comment as you assign it to them.

Reassign an action item

1. On your computer, open a Google file.
2. Click the comment.
3. Click Reply.
4. Type your comment.
5. Somewhere in your comment, add the email address, with @ or + in front of it, of the person you want to reassign it to.
6. Click the box next to "Reassign to [name]."
7. Click Reassign. The person you assigned the action item to will get an email.

Mark an action item as done

1. On your computer, open a Google file.
2. In the top right corner of the comment, click Done .

See the follow-ups on a document

1. On your computer, open the Google Docs, Sheets, or Slides home screen or Google Drive.
2. In the top right corner of a document, click the number. If you don’t see a number, you don’t have any follow-ups for that document.
3. You can see the number of open:
   • Action items
   • Suggestions
4. To go to the first action item or suggestion, click an option from the list.
5. To close the menu, click the number.

Use emoji reactions in Google Docs

If you have comment or edit access to a Google Doc, you can add emoji reactions to comments or content you highlight.

Add emoji reactions

Tip: If a collaborator already added an emoji reaction, to add your reaction you can click the emoji. You can add multiple emoji to the same selected text or comment.

Add emoji reactions to highlighted content

1. On your computer, open a Google Doc.
2. Select the text you want to react to.
3. Select an option:
   • On the right margin, click Add emoji reaction .
   • Go to Insert Emoji reaction.
4. Select an option:
   • Choose the emoji you want to add.
   • You can also enter search terms for an emoji.

Add emoji reactions to comments

1. On your computer, open a Google Doc.
2. Hover over the comment you want to react to.
3. Click Add emoji reaction .
4. Select an option:
   • Choose the emoji you want to add.
   • You can also enter search terms for an emoji.

Archive or remove emoji reactions

1. Click an emoji reaction.
   • To remove your reaction, click the emoji again.
     • Tip: If you remove your reaction, it doesn’t remove other collaborators’ reactions.
   • To archive the reaction, click More options Resolve.
     • Tip: To view archived reactions, in the top right, click Comments

Use keyboard shortcuts to navigate & reply to comments

You can select a comment and use keyboard shortcuts to:

• Navigate between comments.
• Reply to comments.
• Hide or show comments.

Use keyboard shortcuts on selected comments
Reply to current comment	R
Move to next comment	J
Move to previous comment	K
Resolve current comment	E
Exit current comment	U
Hide comment	For Windows, Chrome OS: Ctrl + Alt + Shift + n  For Mac: ⌘ + Alt + Shift + n