Accessibility for Google Docs, Sheets, Slides & Drawings

Google Docs, Sheets, Slides, and Drawings are designed to work with screen readers, braille devices, screen magnification, and more.

Use a screen reader

If you already use screen reader software on your computer, such as ChromeVox, NVDA, JAWS, or VoiceOver, follow these steps to get started.

Step 1: Turn on screen reader support

The first time you use Google Docs, Sheets, or Slides with a screen reader, you need to turn on screen reader support:

  1. Go to Google Docs, Sheets, or Slides, and open a file.
  2. In the Tools menu, select Accessibility settings.
  3. Select Turn on screen reader support.

Step 2: Check your screen reader settings

For some screen readers, you might need to adjust your settings when you use Google Docs, Sheets, Slides, or Drawings. Check your screen reader instructions below.

ChromeVox

If you use ChromeVox on Chrome OS, you don't need to do any additional setup.

NVDA

On Windows, for the best experience, use the latest version of NVDA with the latest version of Chrome.

Docs, Slides, and Drawings

  1. Go to Google Docs, Slides, or Drawingsand open a file.
  2. Listen for these words: "Screen reader support enabled." If you don't hear anything, go to the Tools menu, select Accessibility settings, then select Turn on screen reader support. You should hear "Screen reader support enabled."
  3. Press NVDA + Ctrl + k, then turn off Speak typed characters and Speak typed words.
  4. Optional: Change your NVDA startup keyboard shortcut so that it doesn't conflict with Docs, Slides, or Drawings. The default NVDA keyboard shortcut, Ctrl + Alt + n, is commonly used in Docs, Slides, or Drawings (for example, Ctrl + Alt + n then g navigates to the next image in a document). To change your NVDA keyboard shortcut, open Properties from the NVDA shortcut. On the Shortcut tab, edit the Shortcut key so it doesn't conflict with Docs, Slides, or Drawings (for example, Ctrl + Alt + \).

Sheets

To get started in Sheets, simply turn on screen reader support as described in Step 1 above.

Tip: Focus mode generally provides a better experience than browse mode. To switch between focus and browse modes, press NVDA + Spacebar.

JAWS

On Windows, for the best experience, use the latest version of JAWS with the latest version of Chrome.

Docs, Slides, and Drawings

For Docs, Slides, and Drawings, follow these steps to adjust your JAWS settings:

  1. Go to Google Docs, Slides, or Drawings and open a file.
  2. Listen for these words: "Screen reader support enabled." If you don't hear anything, go to the Tools menu, select Accessibility settings, then select Turn on screen reader support. You should hear "Screen reader support enabled."

Sheets

To get started in Sheets, simply turn on screen reader support as described in Step 1 above.

Tip: Forms mode generally provides a better experience than virtual mode.

VoiceOver

Google Docs, Sheets, Slides, and Drawings are compatible with VoiceOver on the latest version of macOS. The recommended browser is Google Chrome.

For the best experience, turn off VoiceOver's Quick Nav feature by pressing the left and right arrows at the same time.

Docs, Slides, and Drawings

  1. Go to Google Docs and open a document.
  2. Listen for these words: "Screen reader support enabled." If you don't hear anything, go to the Tools menu, select Accessibility settings, then select Turn on screen reader support. You should hear "Screen reader support enabled."
  3. If you've turned on "Automatically speak the webpage" in VoiceOver, you'll hear the screen reader. Press Escape to return your focus to the editing area.
  4. Press VoiceOver + Shift + down arrow to interact with the editable text.

Sheets

To get started in Sheets, simply turn on screen reader support as described in Step 1 above.

Keyboard shortcuts and VoiceOver

VoiceOver shortcuts conflict with menu shortcuts for Google Docs, Sheets, Slides, and Drawings. To open the menus, first use the VoiceOver pass-through keys Ctrl + Option + Tab, then type the menu shortcut, such as Ctrl + Option + f for the File menu. You can also quickly search the menus by pressing Option + / then searching for a term such as File.

If VoiceOver doesn't automatically focus on the correct part of the page (for example, if a dialog window appears), press Escape to return your focus to the editing area. Then press VoiceOver + Shift + down arrow to return to the editing area.

Recommended browser & screen readers

Docs Editors recommends Chrome and:

  • NVDA or JAWS on Windows
  • ChromeVox on ChromeOS
  • VoiceOver on macOS

Step 3: Start editing

Learn more about using Google Docs, Sheets, Slides, and Drawings with a screen reader in the following help pages and videos.

Tip: In Docs, Sheets, and Slides, you can turn off the screen reader announcements about other people entering, editing, or leaving the file. Learn how to turn off collaborator announcements.

Video tutorials

Screen reader videos for Docs, Sheets, and Slides

Get started with Google Docs (18.9 minutes)

In this video, you’ll learn how to get started with Google Docs, using NVDA with Firefox.

Get started with Google Sheets (26.3 minutes)

In this video, you’ll learn how to get started with Google Sheets, using NVDA with Firefox.

Get started with Google Slides (16 minutes)

In this video, you’ll learn how to get started with Google Slides, using NVDA with Firefox.

Use a braille display

You can use a braille display to read and edit documents, spreadsheets, presentations, and drawings.

View files in high contrast mode

You can view your documents, spreadsheets, and presentations in high contrast mode:

  • On ChromeOS, with high contrast mode
  • On Windows in Chrome, Firefox, or Edge browsers, with any of the Windows contrast themes

Use Google Docs with a screen magnifier

You can use a screen magnifier to zoom in as you move on a screen.
Important: Screen magnifiers are available in Chrome.

Mac:

  1. In the Chrome browser, open Google Docs.
  2. Under “Tools,” select Accessibility settings and then Turn on screen magnifier support.

If the magnifier doesn’t follow where you are onscreen, you might need to adjust your computer settings. To turn on the magnifier on your computer:

  1. In “System preferences,” select Accessibility and then Zoom and then Advanced.
  2. Turn on Zoom follows the keyboard focus.

For more information, visit the Apple support article How to zoom in or out on Mac.

Chrome OS:

  1. In the Chrome browser, open Google Docs.
  2. Under “Tools,” select Accessibility settings and then Turn on screen magnifier support.

To turn on the magnifier on your computer:

  1. In “Settings,” select Advanced and then Accessibility and then Manage accessibility features.
  2. Turn on Enable fullscreen magnifier or Enable docked magnifier. Learn more about Chromebook magnification.

Windows: To find out how to use the screen magnifier, visit the Microsoft support article Setting up and using Magnifier.

Type with your voice

You can type with your voice in documents or in presentation speaker notes. (This feature is only available in Chrome browsers.)

Use keyboard shortcuts

Google Docs, Sheets, and Slides include keyboard shortcuts for navigation and editing.

To open a list of keyboard shortcuts while you're editing a file, press Ctrl + / (Windows, Chrome OS) or ⌘ + / (Mac).

More keyboard shortcuts:

Use touch input with a screen reader

With some computers and screen readers, you can touch the computer screen to move the cursor and enter text.

Touch input works in Docs, Sheets, and Slides using the following screen readers and browsers:

  • On Chromebooks, use the ChromeVox screen reader with Chrome 67 or later.
  • On Windows, use the JAWS screen reader with Firefox or the latest version of Chrome.

Touch input with ChromeVox

To use touch input with ChromeVox on a Chromebook:

  1. Check your Chromebook accessibility features for the following settings:
    • Turn off Enable select-to-speak.
    • Turn on Enable on-screen keyboard.
  2. Open a document, spreadsheet, or presentation.
  3. In the Tools menu, select Accessibility settings.
  4. Select Turn on braille support.
  5. In the editing area, use the on-screen keyboard.
  6. Outside the editing area, swipe and touch the screen as you would normally. Learn about using Chromebook touch screen accessibility.

Touch input with JAWS

To use touch input with JAWS on Windows with Firefox or the latest version of Chrome:

  1. Open a document, spreadsheet, or presentation.
  2. In the Tools menu, select Accessibility settings.
  3. Select Turn on braille support.
  4. In the editing area, use JAWS Text Reading mode.
    • To cycle through the touch modes to Text Reading mode, use a two-finger rotate gesture. Learn about JAWS touch support.
  5. To move focus to the application menus, double-tap on the top of the screen. Use a three-finger swipe or touch exploration to navigate.

Related articles

 

 

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