Google Docs, Sheets, Slides, and Drawings are designed to work with screen readers, braille devices, screen magnification, and more.
Use a screen reader
If you already use screen reader software on your computer, such as ChromeVox, NVDA, JAWS, or VoiceOver, follow these steps to get started.
Step 1: Turn on screen reader support
The first time you use Google Docs, Sheets, or Slides with a screen reader, you need to turn on screen reader support:
- Go to Google Docs, Sheets, or Slides, and open a file.
- In the Tools menu, select Accessibility settings.
- Select Turn on screen reader support.
Step 2: Check your screen reader settings
For some screen readers, you might need to adjust your settings when you use Google Docs, Sheets, Slides, or Drawings. Check your screen reader instructions below.
ChromeVoxIf you use ChromeVox on Chrome OS, you don't need to do any additional setup.
On Windows, for the best experience, use the latest version of NVDA with the latest version of Chrome or Firefox.
Docs, Slides, and Drawings
- Go to Google Docs, Slides, or Drawingsand open a file.
- Listen for these words: "Screen reader support enabled." If you don't hear anything, go to the Tools menu, select Accessibility settings, then select Turn on screen reader support. You should hear "Screen reader support enabled."
- Press NVDA + Ctrl + k, then turn off Speak typed characters and Speak typed words.
- Optional: Change your NVDA startup keyboard shortcut so that it doesn't conflict with Docs, Slides, or Drawings. The default NVDA keyboard shortcut, Ctrl + Alt + n, is commonly used in Docs, Slides, or Drawings (for example, Ctrl + Alt + n then g navigates to the next image in a document). To change your NVDA keyboard shortcut, open Properties from the NVDA shortcut. On the Shortcut tab, edit the Shortcut key so it doesn't conflict with Docs, Slides, or Drawings (for example, Ctrl + Alt + \).
Sheets
To get started in Sheets, simply turn on screen reader support as described in Step 1 above.
Tip: Focus mode generally provides a better experience than browse mode. To switch between focus and browse modes, press NVDA + Spacebar.
On Windows, for the best experience, use the latest version of JAWS with the latest version of Chrome or Firefox.
Docs, Slides, and Drawings
For Docs, Slides, and Drawings, follow these steps to adjust your JAWS settings:
- Go to Google Docs, Slides, or Drawings and open a file.
- Listen for these words: "Screen reader support enabled." If you don't hear anything, go to the Tools menu, select Accessibility settings, then select Turn on screen reader support. You should hear "Screen reader support enabled."
- If you use Firefox:
- Set key echoing to no echoing: Press JAWS + 2 until you hear "None."
- Turn off the virtual cursor: Press JAWS + z until you hear "Use virtual PC cursor off." Then press JAWS + z + z until you hear "The virtual cursor will be turned off for all applications."
- Adjust forms options: Make sure that the focus is on the top toolbar, then press JAWS + v. In the settings window, search for "Forms options" and uncheck both "Auto forms mode" and "Forms mode off when new page loads." Then press OK.
- Tab from the address bar through the Docs toolbar controls until you hear application mode announced, then press Escape to return to the editing area.
Sheets
To get started in Sheets, simply turn on screen reader support as described in Step 1 above.
Tip: Forms mode generally provides a better experience than virtual mode.
Google Docs, Sheets, Slides, and Drawings are compatible with VoiceOver on the latest version of macOS. The recommended browser is Google Chrome.
For the best experience, turn off VoiceOver's Quick Nav feature by pressing the left and right arrows at the same time.
Docs, Slides, and Drawings
- Go to Google Docs and open a document.
- Listen for these words: "Screen reader support enabled." If you don't hear anything, go to the Tools menu, select Accessibility settings, then select Turn on screen reader support. You should hear "Screen reader support enabled."
- If you've turned on "Automatically speak the webpage" in VoiceOver, you'll hear the screen reader. Press Escape to return your focus to the editing area.
- Press VoiceOver + Shift + down arrow to interact with the editable text.
Sheets
To get started in Sheets, simply turn on screen reader support as described in Step 1 above.
Keyboard shortcuts and VoiceOver
VoiceOver shortcuts conflict with menu shortcuts for Google Docs, Sheets, Slides, and Drawings. To open the menus, first use the VoiceOver pass-through keys Ctrl + Option + Tab, then type the menu shortcut, such as Ctrl + Option + f for the File menu. You can also quickly search the menus by pressing Option + / then searching for a term such as File
.
If VoiceOver doesn't automatically focus on the correct part of the page (for example, if a dialog window appears), press Escape to return your focus to the editing area. Then press VoiceOver + Shift + down arrow to return to the editing area.
Step 3: Start editing
Learn more about using Google Docs, Sheets, Slides, and Drawings with a screen reader in the following help pages and videos.
- Edit documents with a screen reader
- Edit spreadsheets with a screen reader
- Edit presentations with a screen reader
- Edit drawings with a screen reader
- Comment and collaborate with a screen reader
Tip: In Docs, Sheets, and Slides, you can turn off the screen reader announcements about other people entering, editing, or leaving the file. Learn how to turn off collaborator announcements.
Video tutorials
Screen reader videos for Docs, Sheets, and SlidesGet started with Google Docs (18.9 minutes)
In this video, you’ll learn how to get started with Google Docs, using NVDA with Firefox.
Get started with Google Sheets (26.3 minutes)
In this video, you’ll learn how to get started with Google Sheets, using NVDA with Firefox.
Get started with Google Slides (16 minutes)
In this video, you’ll learn how to get started with Google Slides, using NVDA with Firefox.
Use a braille display
You can use a braille display to read and edit documents, spreadsheets, presentations, and drawings.
View files in high contrast mode
You can view your documents, spreadsheets, and presentations in high contrast mode:
- On ChromeOS, with high contrast mode
- On Windows in Chrome, Firefox, or Edge browsers, with any of the Windows contrast themes
Use Google Docs with a screen magnifier
You can use a screen magnifier to zoom in as you move on a screen.Mac:
- In the Chrome browser, open Google Docs.
- Under “Tools,” select Accessibility settings
Turn on screen magnifier support.
If the magnifier doesn’t follow where you are onscreen, you might need to adjust your computer settings. To turn on the magnifier on your computer:
- In “System preferences,” select Accessibility
Zoom
Advanced.
- Turn on Zoom follows the keyboard focus.
For more information, visit the Apple support article How to zoom in or out on Mac.
Chrome OS:
- In the Chrome browser, open Google Docs.
- Under “Tools,” select Accessibility settings
Turn on screen magnifier support.
To turn on the magnifier on your computer:
- In “Settings,” select Advanced
Accessibility
Manage accessibility features.
- Turn on Enable fullscreen magnifier or Enable docked magnifier. Learn more about Chromebook magnification.
Windows: To find out how to use the screen magnifier, visit the Microsoft support article Setting up and using Magnifier.
Type with your voice
You can type with your voice in documents or in presentation speaker notes. (This feature is only available in Chrome browsers.)
Use keyboard shortcuts
Google Docs, Sheets, and Slides include keyboard shortcuts for navigation and editing.
To open a list of keyboard shortcuts while you're editing a file, press Ctrl + / (Windows, Chrome OS) or ⌘ + / (Mac).
More keyboard shortcuts:
Use touch input with a screen reader
With some computers and screen readers, you can touch the computer screen to move the cursor and enter text.
Touch input works in Docs, Sheets, and Slides using the following screen readers and browsers:
- On Chromebooks, use the ChromeVox screen reader with Chrome 67 or later.
- On Windows, use the JAWS screen reader with Firefox or the latest version of Chrome.
Touch input with ChromeVox
To use touch input with ChromeVox on a Chromebook:
- Check your Chromebook accessibility features for the following settings:
- Turn off Enable select-to-speak.
- Turn on Enable on-screen keyboard.
- Open a document, spreadsheet, or presentation.
- In the Tools menu, select Accessibility settings.
- Select Turn on braille support.
- In the editing area, use the on-screen keyboard.
- Outside the editing area, swipe and touch the screen as you would normally. Learn about using Chromebook touch screen accessibility.
Touch input with JAWS
To use touch input with JAWS on Windows with Firefox or the latest version of Chrome:
- Open a document, spreadsheet, or presentation.
- In the Tools menu, select Accessibility settings.
- Select Turn on braille support.
- In the editing area, use JAWS Text Reading mode.
- To cycle through the touch modes to Text Reading mode, use a two-finger rotate gesture. Learn about JAWS touch support.
- To move focus to the application menus, double-tap on the top of the screen. Use a three-finger swipe or touch exploration to navigate.
Related articles
- Edit forms with a screen reader
- Keyboard shortcuts for Google Forms
- Keyboard shortcuts for Google Sites
- Use Google Sites with a screen reader