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Suggest edits in a document

If you're reviewing a document and want to suggest changing some text, you can suggest edits to the owner of the document without affecting the original text. Your suggestions won't change the original text until the document owner approves them. Once you are in Suggesting mode, start typing to begin suggesting edits.


Suggest an edit in a document

You can propose a change to a document without directly editing the text by suggesting an edit. Suggestions can be viewed on Android devices, but can’t be added on mobile devices at this time.

  1. Open the document.
  2. In the top-right corner, make sure you are in Suggesting mode, which may also appear as a icon.

    Ways to find Suggesting mode

    If you are in Editing mode, you have edit access in the document and should switch to Suggesting to suggest an edit. If you only see the icon, click the icon to switch to Suggesting.

    If you don’t see EditingSuggesting, or Viewing in the top-right, or the , , and icons, you have view-only access to the document and should request access from the owner to suggest edits.

  3. To suggest an edit, simply begin typing where you think the edit should be made in the document. You can also select text and type alternative text to suggest replacing the original.
  4. Your suggestions will appear in a new color and any text you suggest deleting or replacing will be crossed out.
  5. Owners of the documents will receive an email with your suggestions and be able to accept or reject them.

Explain a suggested edit you’ve made

To give more detail about a suggested edit you’ve made:

  1. Open the document where you made the suggestion.
  2. Click your suggested edit and type your comment into the text box that appears.
  3. Click Reply.

Difference between suggesting edits and commenting

Anyone with "Can comment" or "Can edit" access to a document can leave comments or suggest edits.

  Comments Suggested edits
Instructions Click the Comment button in the toolbar Switch to Suggesting mode in the top-right
Use cases Ask a question or make a note next to a specific section of existing text Suggest new text that you recommend adding or changing in the document
Next steps Owners can reply to your question or note, or click Resolve to close the comment Owners can accept your suggestions to add as final text or reject the suggestions to erase them

Learn more about adding comments in documents.

Accept or reject a suggested edit in your document

If someone has suggested an edit to a document you own, you can decide to accept or reject it.

Android

  1. Open the document.
  2. To see the suggestion, tap  Hidden suggestion. Tap Accept or Reject.

If you decide you don’t like a suggestion you accepted, tap Undo.

Computer or mobile browser

  1. Open the document.
  2. Click the comment where the suggestion has been made.
  3. Click Accept or Reject in the top-right of the comment:
    1. : Accept the proposed change so that the suggested text is added directly to your document.
    2. : Reject the proposed change so that the suggested text is deleted.

You can see all of the suggested edits that have been accepted or rejected in your document by clicking Comments in the top-right corner of the document.

Allow others to suggest edits in a document

When you share a document with someone, you can allow them to make comments and suggest edits without making direct changes to the document by giving them "Can comment" permissions.

  1. Open the file you want to share.
  2. In the top-right corner, click Share .
  3. Add the email addresses for the people you want to share with in the text box.
  4. Click the drop-down menu next to the text box and select "Can comment".
  5. Click Done.

People who have permission to edit the document can also suggest edits by switching from Editing to Suggesting mode in the top-right corner of a document.

Import a document with tracked changes

When you convert a Microsoft Word file to Google Docs, any tracked changes will be imported as suggested edits. And any suggested edits in Google Docs you convert to Microsoft Word will become tracked changes.

Mary is a Docs & Drive expert and author of this help page. Leave her feedback below about the page.

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