Edit and format data in Google spreadsheets
Edit content in a cell
It’s easy to enter content in an empty cell. Simply click the cell and start typing. To edit a cell that already has content, just double-click the cell you want to edit.
Line breaks in a cell
To create a line break within a cell while editing, place your cursor in a cell and press Ctrl+Enter. You can use this command to improve the look of text that requires line breaks, such as addresses.
Format data in a range of cells
You can format data in your spreadsheets in a variety of ways using the options in the spreadsheet toolbar. You can hover over an icon on the toolbar to see a description of what that option can do. You can also find a number of these actions in the menus or use shortcuts to apply formatting.
Frequently used formatting options
Some of the key actions you can apply to a cell or multiple cells include:
- Changing the number, date or currency format
- Formatting cell contents
- Changing font size
- Adding bold or strikethrough
- Changing color of the text or a background color
- Adding borders and adjusting border colors, and patterns
- Aligning text
- Merging cells horizontally in selected rows
- Wrapping text
Formatting non-adjacent cells
These formatting options can be applied to any selection of cells, with the exception of merging cells. To select multiple cells that aren’t next to one another, click and hold Ctrl on your keyboard (Cmd on a Mac) as you select the cells.
Along with formatting, the following actions can also be taken with non-adjacent cells:
- Delete values
- Undo/redo actions
- Paste values (into all cells)
- Apply a quick sum
- Work with formulas and charts
Note: Formatting non-adjacent cells is not available in the old version of Sheets.