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Publish a document, spreadsheet, presentation, or drawing

To make a document, spreadsheet, presentation, or drawing available for a large audience to see, publish a file. Once you publish your file, you’ll have a URL that you can send to anyone or embed into your website.

Publish a file

To publish a file:

  1. Open a document, spreadsheet, presentation, or drawing.
  2. Click the File menu.
  3. Select Publish to the Web.
  4. While the entire file will be published, some file types have more publishing options:
    • Spreadsheet: Choose to publish the entire spreadsheet or individual sheets. You can also choose a publishing format (web page, .csv, .tsv, .pdf, .xlsx, .ods).
    • Presentation: Choose how quickly to advance the slides.
    • Drawing: Choose the image size for your drawing.
  5. Click Publish.
  6. Copy the URL and send it to anyone you’d like to see the file. Or, embed it into your website.
Update your published file

Published files update automatically whenever a change is made in the original file. Learn how to prevent your published files from being updated.

Stop publishing a file
  1. Open a file.
  2. Go to the File menu.
  3. Select Publish to the Web.
  4. Click the arrow next to "Published content & settings."
  5. Click Stop publishing.
How published files look when you share them

If you send someone the URL of a published file, they won't be able to make any edits, and the version of the file they see will look different from yours. Here’s what others will see:

  • Documents: A version with no toolbar available.
  • Spreadsheets: A version with no toolbar available. People with “view” permissions will be able to see charts, cell formatting, and the values of cells, but won’t be able to view or edit formulas.
  • Presentations: A view-only version or a version in presentation mode with full-screen slides.
  • Drawings: A PNG image of the drawing.
Control who can publish a file

If you're the owner of a file and want others to publish the file, give them “edit” access.

To stop others from publishing a file, change your sharing settings:

  • Open a file.
  • In the top right, click Share.
  • In the bottom right, click Advanced.
  • At the bottom, choose "Prevent editors from changing access and adding new people."
  • Click Save.

Mary is a Docs & Drive expert and author of this help page. Leave her feedback below about the page.

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