How to share

If you want to send a file or folder to someone so that they can view, edit, or comment on it, you can share it with them directly in Google Drive, Docs, Sheets, or Slides, or through a link or email attachment.

Anyone you share the file or folder with will see changes made as they happen so that everyone can be on the same page and you can get feedback quickly.

How to share with others (2:32)

In this video, you’ll learn how to share your files with individual people and with groups, and how to choose what others can do with a file.

Share a file or folder

You can share a file or folder in Google Drive or in the Docs, Sheets, and Slides home screens.

  1. Open Drive, or a file or folder you want to share.
  2. Open the sharing box:
    • While you have a file open: Click Share in the top-right corner.
    • While you have a folder open: Click the share icon in the top-right Share.
    • From your file list in Drive: Select the name of a file or folder and click the share icon at the top Share.
  3. Under “People” in the sharing box, type the email addresses of the people or Google Groups you want to share with. You can also search for contacts by typing them into the box.
  4. Choose the type of access you want to give these users by clicking the dropdown arrow to the right of the text box:
    • Can edit: Users can edit the file or folder and share it with others
    • Can comment:  Users can view and add comments to the file, but can’t edit it. Folders can't be given comment access.
    • Can view:  Users can see the file or folder but can’t edit or comment on it
  5. Click Done. The users will receive an email letting them know you’ve shared the file or folder with them.

Share lots of files at once

If you want to share multiple files at once, add the files to a folder in Drive and then share the entire folder with the people you want to see the files.

Other ways to share

Share a link to a file or a folder

To give other people access to a file or folder, you can send them a link to open and access the item.

  1. Sign in to Google Drive or a Docs, Sheets, or Slides home screen.
  2. Open the file you want to get a link for.
  3. Click Share for files or the share icon for folders in the top-right corner of the screen Share.
  4. Click Get shareable link in the top-right corner of the sharing box. A link to the file will be copied to your clipboard.
  5. Paste the link into an email or chat to share it.
  6. To stop allowing people to access the file using the link, open the sharing box > click the dropdown menu below "Link sharing on" > choose OFF > click Done.

By default, the link you share will be view only for others. To allow people with the link to comment on or edit the file, click the dropdown menu under "Link sharing on" and change the setting from "People with the link can view" to "People with the link can comment (or can edit)".

To allow anyone to be able to open the file or folder using the link, make sure to change your sharing settings to “Anyone with the link” or “Public on the web”. Click Change… when you’re in the sharing box to change this setting.
Share a Microsoft® Office file

If you're editing an Office file in Google Drive, you can quickly share the file, as well as edit it with others, by saving the file to Google Docs, Sheets, or Slides.

  1. Open the Office file.
  2. Click the File menu.
  3. Choose Save to Google Docs (or Google Sheets/Google Slides).
  4. A window will appear letting you know that the Office file is saving as a new Google Docs, Sheets, or Slides file. When the file is done saving, the new version will open automatically.

Once your new file is open, you can follow the steps above (in “Share a file or folder”) to share your file and begin working with others. Note that updates made to the new file will not carry over to the original Office file, which will remain untouched in Google Drive.

Send a file as an email attachment

While you can email the link to a file just by sharing it in Drive, Docs, Sheets, or Slides, you can also send the file as an email attachment.

  1. Sign in to Google Drive or a Docs, Sheets, or Slides home screen.
  2. Open the file you'd like to share.
  3. Go to the File menu > Email as attachment.
  4. Select a file type from the drop-down menu.
  5. Enter the email addresses of the people you want to send the file to. You can also add a subject and a message.
  6. Click Send.

Related topics

Matt is a Docs & Drive expert and author of this help page. Leave him feedback below about the page.

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