Search
Clear search
Close search
Google apps
Main menu

Print or change the page setup

Print a document, Spreadsheet, or Presentation

If you want a hard copy of Google Docs, Sheets, or Slides, you can print them directly from Chrome and using the mobile apps, or from a PDF using any other computer browser.

Print in Chrome

Print a document
  1. Open the document you want to print.
  2. Click File and then Print.
  3. Make any necessary changes to the selected printer, number of pages and copies, margin size, and other options for the document.
  4. Click Print.
Print a spreadsheet
  1. Open the spreadsheet you want to print.
  2. Click File and then Print.
  3. Make any necessary changes to the spreadsheet formatting (see below).
  4. Click Print.
  5. Make any necessary changes to the selected printer, number of pages and copies, and other options for the spreadsheet.
  6. Click Print.

Formatting your printed spreadsheet

When printing your spreadsheets, you have several options to format the printed version of your spreadsheet.

  • Print one sheet, all sheets, or a selection in a single spreadsheet. If you choose to print a selection, the printed selection is the range of cells you selected before opening the 'Print settings' dialog.
  • Adjust the size to Fit to width or Actual size.
  • Choose either a Landscape or Portrait layout.
  • Select your paper size from the drop-down list.
  • Check the boxes in the Options section to repeat row headers, print without gridlines, include the document title, include sheet names, or include page numbers on your printed copy.
Print a presentation
  1. Open the presentation you want to print.
  2. Click File and then Print.
  3. Make any necessary changes to the selected printer, number of pages and copies, and other options for the presentation.
  4. Click Print.

To adjust the orientation of your printed slides or to print your slides with speaker notes:

  1. Open the presentation you want to print.
  2. Click File and then Print settings and preview. A new window with a preview of your presentation and print options will open.
  3. Click the 1 slide with notes dropdown menu in the toolbar to print your slides with speaker notes or choose how many slides are printed on each page. To change the orientation of the slides when printed, click Landscape.
  4. Click Print in the toolbar.
  5. Make any necessary changes to the selected printer, number of pages and copies, and other options for the presentation.
  6. Click Print.

Print in Firefox or Safari

Print your file as a PDF

To print a document in Firefox or Safari browsers, Google Docs, Sheets, and Slides will first download a copy of your file as a PDF for you to print.

  1. Open the document, spreadsheet, or presentation you want to print.
  2. Click File and then Print.
  3. A PDF file containing your document will automatically download. When the download completes, open the PDF file.
  4. In your PDF viewer, go to the File and then Print.
  5. Choose your print settings from the menu that opens.
  6. Click Print.
Print your file in another file format

You can also download Google Docs, Sheets, and Slides to another file format, and then print that file. To download a file:

  1. Open the document, spreadsheet, or presentation you want to print.
  2. Go to the File menu.
  3. Hover over Download as and select the file format you’d like to download your document to.
  4. Find the downloaded file on your computer, and open it.
  5. Print the downloaded file.

Change the page setup of a document

Use page setup to change page orientation, size, color, and margin size in Google Docs. You can also set indents and insert tab stops in a document.

Note: Page setup is not available in Google Sheets. You can change the size of your slides in Google Slides.

Change margin size
  1. Open a document in Google Docs.
  2. On the toolbar, click File and then Page setup.
  3. Under "Margins," enter the margin size in inches.
  4. Click OK.

Note: You can also change the margins on the ruler. Click the edge of the gray area and drag it left or right.

Change page orientation to Portrait or Landscape
  1. Open a document in Google Docs.
  2. On the toolbar, click File and then Page setup.
  3. Under "Orientation," click Portrait or Landscape.
  4. Click OK.
Set indents

You can indent one paragraph at a time or several.

  1. Open a document in Google Docs.
  2. Select the text you want to indent.
  3. Choose the type of indentation.
    • First line indent: To indent the first line of a paragraph, drag the blue rectangle on the ruler.
    • Left indent: To change the left margin of a selected paragraph, drag the blue triangle on the left side of the ruler.
    • Right indent: To change the right margin of a selected paragraph, drag the blue triangle on the right side of the ruler.
    • Hanging indent: To indent all the lines except the first line of a paragraph, drag the blue triangle on the left side of the ruler. The entire paragraph will indent. Then, drag the blue rectangle back to where you want the first line.
Add and remove tab stops

Tab stops affect the paragraphs of a document and set how the text is positioned.

Add a tab stop

  1. Open a document in Google Docs.
  2. Click the ruler and choose a type of tab stop from the menu.
    • Left tab-stop: Left aligns text to the tab stop.
    • Center tab-stop: Center aligns text to the tab stop.
    • Right tab-stop: Right aligns text to the tab stop.
  3. The tab stop will show on the ruler as a left or right pointing triangle, or as a diamond.

Remove a tab stop

  1. Click the tab stop on the ruler.
  2. Drag it off the ruler.

Note: You can move text between tab stops on the same line by pressing "tab" on your keyboard.

Set page setup as default

You can save changes so that new documents open with the settings you chose.

  1. Open a document in Google Docs.
  2. On the toolbar, click File and then Page setup.
  3. Change the page setup.
  4. Click Set as default and then OK.

Mary is a Docs & Drive expert and author of this help page. Leave her feedback below about the page.

Was this article helpful?