View and manage form responses

View responses

Once you've created your form and sent it to recipients, you're able to view the responses you've received in three different ways: as a summary of responses, in a separate spreadsheet, or as a downloaded CSV.

If you want a broad overview of how your group responded to questions, choose the summary. If you want more detailed information, you may want to view the responses in a spreadsheet or downloaded CSV.

New Google Forms (No "File" menu at top)

View the summary of responses

To quickly see how many users filled out a form and what their responses were, you can check out the response summary.

  1. Open the form.
  2. At the top of the form, click the Responses tab.

View form responses in a spreadsheet

To see a spreadsheet with responses to your form:

  1. Open the form.
  2. At the top of the form, click the Responses tab.
  3. To view the responses in a spreadsheet, click the Spreadsheet icon .

Learn how to set up a spreadsheet to store your responses.

Download responses as a CSV

  1. Open the form.
  2. At the top of the form, click the Responses tab.
  3. Click the More icon .
  4. Choose Download responses (.csv).
Old Google Forms ("File" menu visible at top)

View the summary of responses

To quickly see how many users filled out a form and what their responses were, you can check out the response summary.

  1. Open the form.
  2. Click the Responses menu.
  3. Select Summary of responses.

View form responses in a spreadsheet

To see a spreadsheet with responses to your form:

  1. Open the form.
  2. In the toolbar, click View responses.
  3. If you set up a spreadsheet to store your responses, the spreadsheet will open.

Download responses as a CSV

  1. Open the form.
  2. Open the File menu
  3. Select Download as > Comma separated values.

Manage responses

Limit users to one response per form

You can keep users from submitting your form more than once.

New Google Forms (No "File" menu at top)

  1. Open the form.
  2. At the top, click the Settings icon .
  3. Check the box next to Can only submit 1 response.

Old Google Forms ("File" menu visible at top)

  1. Open the form.
  2. In the "Form settings" section at the top, check the box next to Limit to one response per user.

Note: While users will be asked to log in to their Google Account to access and fill out the form, their actual usernames will not be recorded.

Stop collecting form responses

If a form is no longer accepting responses, visitors to the form will see a message letting them know their responses won't be collected.

New Google Forms (No "File" menu at top)

  1. Open the form.
  2. At the top, click the Responses tab.
  3. Toggle "Accepting responses" from On to Off.

When you've stopped accepting responses, you will see a message in the "Responses" tab that says "Not accepting responses".

Old Google Forms ("File" menu visible at top)

  1. Open the form.
  2. Open the Responses menu.
  3. Click Accepting responses.
  4. You've stopped accepting responses and a message on your form will say "This form has been turned off".
  5. To accept responses again, click the Responses menu > Not accepting responses.

Matt is a Docs & Drive expert and author of this help page. Leave him feedback below about the page.

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