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Creating and editing pivot table reports

Format and edit a pivot table report

After you build your pivot table report, you can go back at any time to format or edit your pivot table report. Expand one or more of the options below to learn how to edit the data range for your pivot table report, get an overview of formatting options, or find instructions about how to copy and paste a pivot table report.

Editing the data range

The fields listed in the Report Editor depend on the data range selected for your pivot table. Each column header in the selected data range will appear as a field in the Report Editor. To change the data range, follow these steps:

  1. Click the edit range link the top of the Report Editor.
  2. In the dialog that appears, type a new data range, or click the tab with the full data set and manually select a new range of cells.

Cell borders, colors, and fonts

Pivot table reports have the same formatting options as the rest of your spreadsheet. Here are some of the things you can do:

  • Change font size
  • Change font color
  • Italicize, bold, or underline
  • Align text
  • Add borders to cells
  • Use conditional formatting to change cell format based on customizable rules
Be sure to make all formatting changes after you're done adding and sorting fields. Formatting changes, including conditional formatting, won't be applied to new cells in your pivot table report.

You can't change row and column headers in your report, as they are populated from the fields you've added to the Row and Column categories. To make a change, go to your source spreadsheet and adjust the column header. Doing so will change the titles of the corresponding fields in your pivot table report.

Copying and pasting

To paste your pivot table report into another spreadsheet or sheet tab, follow these steps:

  1. Select the cells you want to copy from your pivot table report.
  2. In the spreadsheet or sheet where you'd like to paste your report, select the top-left cell to paste these values.
  3. From the Edit menu, select Paste values only.

To paste your pivot table report into a Google document or presentation, follow these steps:

  1. Select the cells you want to copy from your pivot table report.
  2. Click the web clipboard icon in the toolbar.

  3. Select the Copy cell range (N rows x N columns) option.
  4. In the text document or presentation where you'd like to paste the report, click the web clipboard icon.

Mary is a Docs & Drive expert and author of this help page. Leave her feedback below about the page.

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