Add meeting notes to Google Calendar events

How to create meeting notes in Google Calendar and Google Meet

From your computer, you can share meeting notes directly to a Google Calendar event.

Add meeting notes to events from Google Docs

1. On your computer, open a new or existing Google Doc you want to add to an event.
2. In the doc, type “@”.
3. In the pop-up menu, click Meeting notes.
4. Search for an event.
   1. Tip: You can type "next" to select the next meeting on your calendar. 
5. Select an event. Meeting notes are pre-populated with event details but aren't attached to the event.
   • If you’re the meeting organizer: A pop-up prompts you to share and attach the document to your event. To give access, click Share & attach.
   • If you’re not the meeting organizer: A pop-up prompts you to share the document. To give access, click Share. The document doesn't attach to the event.

Email meeting notes to participants

After you've added meeting notes in a Google Doc, you can send the notes to all meeting participants.

1. On your computer, open a Google Doc with meeting notes.
2. At the left of the meeting date and title, click Email meeting notes .
3. In the Gmail pop-up window, you can directly edit and send the email.

Add meeting notes to a new event from Google Calendar

1. On your computer, open Google Calendar.
2. Create an event.
3. Optional: Enter the title, time, guests, and other details.
4. Click Add description or attachments Create meeting notes Save.
   • Your meeting notes, pre-populated with event details, are attached to your event and shared with your guests, including those outside of your organization.

Add attachments & notes to an existing event from Google Calendar

1. On your computer, open Google Calendar.
2. Select an option:
   • Click an event  Take meeting notes.
     Pre-populated meeting notes with event details are attached to your event.
   • Click an event  Menu   Attach a document.
     Selected meeting notes are attached to your event.
3. Meeting notes open in a new window. On the right, click Share.

Learn about Meeting notes

• When you add Meeting notes to an event, the changes don't appear in Google Calendar and vice versa. For example:
  • If you update a document's attendee list with new guests, the new guests aren't automatically invited to the event.
  • If you change the document’s title, the title doesn't change in Google Calendar.
  • If you change an event in Google Calendar, event details don't change in the Meeting notes.
• You can’t add meeting notes to an event if:
  • You don’t have permission to edit the event.
  • Another person already attached meeting notes.