Add meeting notes to Google Calendar events

From your computer, you can share meeting notes directly to a Google Calendar event.

Add meeting notes to events from Google Docs

  1. On your computer, open a new or existing Google Doc you want to add to an event.
  2. In the doc, type “@”.
  3. In the pop-up menu, click Meeting notes.
  4. Search for an event.
    1. Tip: You can type "next" to select the next meeting on your calendar. 
  5. Select an event. Meeting notes are pre-populated with event details but aren't attached to the event.
    • If you’re the meeting organizer: A pop-up prompts you to share and attach the document to your event. To give access, click Share & attach.
    • If you’re not the meeting organizer: A pop-up prompts you to share the document. To give access, click Share. The document doesn't attach to the event.

Email meeting notes to participants

After you've added meeting notes in a Google Doc, you can send the notes to all meeting participants.

  1. On your computer, open a Google Doc with meeting notes.
  2. At the left of the meeting date and title, click Email meeting notes Send in Gmail.
  3. In the Gmail pop-up window, you can directly edit and send the email.
Add meeting notes to a new event from Google Calendar
  1. On your computer, open Google Calendar.
  2. Create an event.
  3. Optional: Enter the title, time, guests, and other details.
  4. Click Add description or attachments and then Create meeting notes and then Save.
    • Your meeting notes, pre-populated with event details, are attached to your event and shared with your guests, including those outside of your organization.
Add attachments & notes to an existing event from Google Calendar
  1. On your computer, open Google Calendar.
  2. Select an option:
    • Click an event and then Take meeting notes.
      Pre-populated meeting notes with event details are attached to your event.
    • Click an event and then Menu  and then Attach a document.
      Selected meeting notes are attached to your event.
  3. Meeting notes open in a new window. On the right, click Share.
Learn about Meeting notes
  • When you add Meeting notes to an event, the changes don't appear in Google Calendar and vice versa. For example:
    • If you update a document's attendee list with new guests, the new guests aren't automatically invited to the event.
    • If you change the document’s title, the title doesn't change in Google Calendar.
    • If you change an event in Google Calendar, event details don't change in the Meeting notes.
  • You can’t add meeting notes to an event if:
    • You don’t have permission to edit the event.
    • Another person already attached meeting notes.
Visit the Learning Center

Using Google products, like Google Docs, at work or school? Try powerful tips, tutorials, and templates. Learn to work on Office files without installing Office, create dynamic project plans and team calendars, auto-organize your inbox, and more.

Clear search
Close search
Google apps
Main menu