See what’s changed in reports and data sources

Use version history to view and restore previous versions of a report or data source.

As you edit a report or data source, Data Studio keeps a history of your changes. You can also manually save a version at any time. Version history lets you view, restore and delete previous revisions. You can also see when the revision was created, and by whom. 

In this article:

See earlier versions of a report

  1. Edit the report.
  2. In the menus on the top left, click File and then Version history and then See version history.
  3. On the right, click a timestamp to see an earlier version of that report. You can see the name of the editor responsible for that version underneath the timestamp.

To return to the current version, on the top left, click Back.

See earlier versions of a data source

Note: To see version history for a data source, you must either be the owner of the data credentials, or the data source must use viewer's credentials. This helps protect your data from unauthorized access. Learn more.
  1. At the top of the Data Studio home page, click Data Sources.
  2. Locate the data source, then click its name to edit it.
  3. In the top right, click Restore.
  4. On the right, click a timestamp to see an earlier version of that data source. You can see the name of the editor responsible for that version underneath the timestamp.

To return to the current version, on the top left, click Back.

Restore an earlier version of a report or data source

You can return to and edit earlier versions of a report or data source. Follow the directions above to find the version of the report or data source you wish to restore, then at the top, click RESTORE THIS VERSION.

The selected version becomes the current version, located at the top of the version history panel.

Named versions

You can manually create a version, or rename an existing version.

Version history panel.

Legend:

  1. Restore selected version button.
  2. Only show named and published versions toggle.
  3. More options button.

Create a new named version of a report

  1. Edit the report.
  2. In the menus on the top left, click File and then Version history and then Name current version.
  3. Enter the version name, then click Save.

Rename an existing version of a report or data source

  1. Display earlier versions of the report or data source (as described above).
  2. Select the version you want to rename, then click More options More options..
  3. Select Rename, then enter the new name.
  4. To return to the current version, in the upper left, click Back.

Restore the automatically generated version name

  1. Display earlier versions of the report or data source (as described above).
  2. Select the version you want to rename, then click More options More options..
  3. Select Remove name.
  4. To return to the current version, in the upper left, click Back.

Delete a version

Attention! Deleting a version is permanent. You can't undo this action.
  1. Display earlier versions of the report or data source (as described above).
  2. Select the version you want to delete, then click More options More options..
  3. Click Delete, then click Delete again to confirm.
  4. To return to the current version, in the upper left, click Back.

Undo a version restoration

If you accidentally restore a version of the report and want to return to the previous (most recent) version, click the version immediately below the current version.

Unable to see a particular version of your file?

Version history is not available for revisions made prior to February 15th, 2019.

The revisions for your reports or data sources may occasionally be merged to save storage space.

Limits of version history

  • In order to see version history, you must have edit permission to the report or data source .
  • Version history is not preserved for copies of a report.
  • Restoring a report does not affect its data sources. If you restore the report to an earlier version that is incompatible with its data sources, you may need to restore those data sources to compatible versions, as well.
  • Changes to data source credentials can't be restored. You must apply credential changes directly to the current version.
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