Schedule email delivery

Share a PDF of your reports via automatic email delivery.

You can send a copy of your Data Studio report to yourself and your stakeholders on a regular basis by setting up an email delivery schedule.

Create a new email delivery schedule

  1. View the report you want to schedule.
    1. You must be an owner or editor of this report.
  2. In the upper right, click Share, then click Schedule email delivery Schedule report delivery icon.
  3. (Optional) Enter a list of email addresses.
  4. (Optional) Enter a custom email subject and message.
  5. (Optional) Select the report pages to include in the email.
  6. Set the date and time you wish to begin sending the report.
  7. Set the delivery frequency.
Click Custom to create personalized schedules, such as sending the report every Tuesday and Thursday, or every 2 weeks on Friday.

Change an existing delivery schedule

  1. View the report you want to reschedule.
    1. You must be an owner or editor of this report.
  2. In the upper right, click Share, then click Schedule email delivery Schedule report delivery icon.
  3. Click EDIT SCHEDULE.
  4. Enter the new schedule details.

Stop email delivery

  1. View the report.
    1. You must be an owner or editor of this report.
  2. In the upper right, click Share, then click Schedule email delivery Schedule report delivery icon.
  3. In the upper right, click More More.
  4. Click Delete schedule Remove.

How scheduled email delivery works

Scheduled email delivery sends you an email with a PDF attachment of the report on a regular basis. The email will also contain a preview of the report's first page, and a link to view the complete report. You can include other recipients by entering individual addresses or group email aliases.

Why didn't my report get delivered?

If there is an error in the downloaded report, the email won't send. Make sure the report can be manually downloaded successfully.

Scheduled reports and filters

The PDF version of a report shows the data as displayed according to the report’s default filter and date range properties. Viewer filter control and date range control settings are ignored when generating the PDF.

Using scheduled email to send a report that filters by email address shows the data of the person who created the scheduled email, NOT the recipient's data. To send a report with email filtering turned on, we recommend directly sending a report link instead of using scheduled email.

Limits of scheduled email delivery

  • Currently, a report can only have one email schedule.
  • The person who created the schedule is always included in the recipient list. Additional recipients are optional.
  • The email can include up to 5 pages as a preview of the report. The attached PDF includes all selected pages.
  • The delivery schedule is based on your operating systems' timezone. You can't change this inside Data Studio

Filter by email address

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