Stop sharing your data

How to prevent other people from sharing, copying, or downloading your files.

After you share a file, you can stop sharing it at any time. If you are the file owner, you can also prevent someone you’ve shared with from:

  • Sharing the file with others.
  • Changing access permissions for other people or groups.
  • Copying or printing the report or data source.
  • Exporting data from the charts in the report.

Stop sharing a file

If you share a file with people, the owner or anyone with edit access can change the sharing settings for the file.

Stop sharing a file
  1. Sign in to Data Studio.
  2. On the left, select the REPORTS or DATA SOURCES  tool.
  3. Browse or search for the file you want to stop sharing.
  4. On the right, click More More menu
  5. Click Share icon Share.
  6. At the bottom right of the "Share with others" window, click Advanced.
  7. Next to the person you want to stop sharing with, click Remove Remove.
  8. Click Save changes.
Delete a link to a file

When you delete a link to a file, the only people who can still see the file will be you and people whose names or email addresses you share with.

  1. Sign in to Data Studio.
  2. On the left, select the REPORTS or DATA SOURCES  tool.
  3. Browse or search for the file whose link you want to delete.
  4. On the right, click More More menu
  5. Click Share icon Share.
  6. Next to "Anyone with the link," click the Down arrow Down Arrow.
  7. Click More...
  8. Click the circle next to "Off - Specific people."
  9. Click Save.
  10. Click Done.
Delete a shared file

If you remove a shared file that you own:

  • People who can view or edit the file can make a copy until you permanently delete it.
  • To permanently delete the file, click the file in your trash, and click Delete Delete.

If you remove or delete a shared file that you don’t own:

  • The file will be removed from your lists in Data Studio, but other people can still access it.

Prevent others from sharing your files

Don’t let people download, print, or copy your file

By default, people who can edit your shared files can:

  • Share the file with others.
  • Add or remove specific people.
  • Copy, print, or download the file.

To prevent editors and viewers from downloading, printing, or copying your file:

  1. Sign in to Data Studio.
  2. On the left, select the REPORTS or DATA SOURCES  tool.
  3. Browse or search for the file whose link you want to delete.
  4. On the right, click More menu
  5. Click Share icon Share.
  6. In the bottom right, click Advanced.
  7. Check the box next to "Disable options to download, print, and copy for commenters and viewers."
  8. Click Save changes.
  9. Click Done.

Note: You can limit how people share, print, download, and copy within Google Drive, Docs, Sheets, and Slides, but you can't stop how others share the file content in other ways.

Prevent others from sharing your shared files

If you’re sharing a file, the owner or anyone with edit access can change the sharing settings for the file. To make it so only you can share:

  1. Sign in to Data Studio.
  2. On the left, select the REPORTS or DATA SOURCES  tool.
  3. Browse or search for the file whose link you want to delete.
  4. On the right, click More menu
  5. Click Share icon Share.
  6. In the bottom right, click Advanced.
  7. Check the box next to Prevent editors from changing access and adding new people.
  8. Click Save changes.
  9. Click Done.
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