About reports

Learn the basics of viewing Data Studio reports.

Data Studio reports tell stories with data. These stories can persuade, provide insights, validate decisions, or argue for a change of course. Good reports help you find actionable information quickly and easily. This article provides a quick overview of Data Studio reports for viewers: consumers of reports. The rest of the articles in this topic are intended for report editors and creators.

In this article:

Dive into your data

Mouse over the visual elements of a chart (lines, bars, segments, maps, etc.) to display the detailed data under that section of the graph.

Mousing over a chart

Keep it fresh

Data in your report is cached to enhance performance. When all the charts in the report are being served from the cache, a lightning bolt icon  appears in the bottom left corner.cache icon

Report editors can update the cache by click refresh dataRefresh

Learn more about how Data Studio caches data.

Change the date range

Charts have a different default date ranges, depending on the data source they are based on. For example, charts from Google Analytics show the previous 30 days' worth of data by default. The report's author might include a Date Range control, giving you the option of displaying a different date range. If present, the Date Range control applies to the entire report. All of the charts, including those with date comparisons, will now respect the new date range you've set.

To change the date range:
  1. View the report.
  2. Click the Date Range dropdown.
  3. Use one of the preset date options, such as Last week, Yesterday, or This quarter, or use the calendar to select your beginning and ending dates.
  4. Click Apply.

Date Range controls are optional objects that can be included by the report author. The control will often (but not always) be in the report header.

Learn more about creating charts with date and time data.

Refine your view

Reports can include Filters. A Filter restricts the data being shown in the Report by including only the dimensions that are important to you.

Filters are optional objects that can be included by the report author.

Learn more about using Filters.

Turn the page

Page navigation controls

Data Studio reports can have multiple pages. Use the Page menu or page controls in the toolbar to navigate through the report.

Learn how to add pages to your report.

Share the report

Sharing is caring! Use the File > Share menu option to invite other people to view or collaborate on your report.

To share a report that was created by someone else, the report owner needs to give you permission to do so.

Learn how to share a report.

Make it yours

Use the File > Make a copy menu option to save an editable version of a report.

The report editor must have given you edit permission for you modify your copy of the report.

Learn more about copying reports

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