Please make sure your invoice is accurate and complete. A few tips to keep in mind:
- send invoices after Google has received the goods or service
- reference Google's Purchase Order (PO) number, PO line number and Invoice Number on the invoice
- ensure invoice information matches information on the PO. This includes for example ‘Bill-to’ & ‘Ship-to’ locations, item description, price, and currency
- ensure the invoice date is not in the future and the invoice date reflects the date services were rendered and not the date services were first quoted
- make sure you are entering appropriate taxes in your invoices at the time of invoice submission (Including e-invoices).
The primary reasons invoices are returned to vendor are:
- A mismatch of information between the invoice and purchase order (e.g. entity, PO number, supplier name, amount, PO currency, line items)
- Missing information
- Credit memo does not reference PO number or the original invoice number
Select your bill-to country to see Google invoice requirements:
How to submit your invoice:
Google requires a Hard Copy Invoice. Please send your invoice to the Mail to address on your PO.
Invoices must include the following to be processed:
Supplier Info
- Supplier Name
- Supplier VAT ID Number
- Supplier Legal Mailing Address
Google Info
- Google Bill-To Entity
- Google Bill-To Address
- Google VAT ID number
Invoice Info
- The word "Invoice" or "Tax Invoice"
- Invoice Date
- Invoice Currency
- Invoice Description of Goods or Services Supplied
- Invoice Total Amount (including VAT)
- Invoice Amount (Excluding VAT)
- Invoice VAT amount and rate
For more information on how to update your account information or submit an invoice through the Ariba network, please go to Transacting over the Ariba network.