Invoicing Requirements by Country

Please make sure your invoice is accurate and complete. A few tips to keep in mind:

• send invoices after Google has received the goods or service
• reference Google's Purchase Order (PO) number, PO line number and Invoice Number on the invoice
• ensure invoice information matches information on the PO. This includes for example ‘Bill-to’ & ‘Ship-to’ locations, item description, price, and currency
• ensure that the supplier name on the invoice matches the name under which you are registered
• ensure the invoice date is not in the future and the invoice date reflects the date services were rendered and not the date services were first quoted
• make sure you are entering appropriate taxes in your invoices at the time of invoice submission (Including e-invoices)
• if the commercial invoice is attached, the commercial invoice attachments must contain the lowest level of cost itemization when submitted via the online portal specified by Google
• if a supplier incurred Google approved third-party costs by engaging subcontractors or other entities, the supplier will submit both third-party receipts and a matching invoice with line items designated for each subcontractor or freelancer. Receipts need to be easily matched to invoice line items, and include a reconciliation document where there are multiple receipts per line item
• Google is obliged to pay government issued tax compliant invoices where regulatory
  e-invoicing is required

The primary reasons invoices are returned to vendor are:

• A mismatch of information between the invoice and purchase order (e.g. entity, PO number, supplier name, amount, PO currency, line items)
• Missing information
• Credit memo does not reference PO number or the original invoice number

Select your bill-to country to see Google invoice requirements:

  

How to submit invoice and supporting documentation:

Please submit your E-Invoice through the Ariba Network.

• If you have a standard account and need to submit an invoice through the Ariba network, please follow this instruction
• If you have an enterprise account and need to submit an invoice through the Ariba network, please follow this instruction

Attached invoices and supporting documentation have to meet the following requirements:

• limited to a single PDF formatted attachment, per invoice submitted
• name of the file cannot include special characters: &, “, ‘, <, >
• max document size is 2MB

Invoices must include the following to be processed:

Supplier Info

• Supplier Name and Address
• Supplier GST Registration Number

Google Info

• Google Bill-To Entity
• Google Bill-To Address
• Google VAT registration number/ Tahiti number(for Freight Forwarding Invoice)

Invoice Info

• Invoice Date
• Invoice Number
• Invoice Currency
• Invoice Amount (Excluding GST)
• Invoice GST Amount & VAT rate applicable (For each separate VAT rate applicable :- Total price without tax, Amount of VAT applicable at the corresponding rate, Total price with tax)
• Invoice Total Amount (Including GST)
• Invoice Description of Goods or Services Supplied
• Words "Facture" displayed