Invoicing Requirements by Country

Please make sure your invoice is accurate and complete. A few tips to keep in mind:

  • send invoices after Google has received the goods or service
  • reference Google's Purchase Order (PO) number, PO line number and Invoice Number on the invoice
  • ensure invoice information matches information on the PO. This includes for example ‘Bill-to’ & ‘Ship-to’ locations, item description, price, and currency
  • ensure the invoice date is not in the future and the invoice date reflects the date services were rendered and not the date services were first quoted
  • make sure you are entering appropriate taxes in your invoices at the time of invoice submission (Including e-invoices).

The primary reasons invoices are returned to vendor are:

  • A mismatch of information between the invoice and purchase order (e.g. entity, PO number, supplier name, amount, PO currency, line items)
  • Missing information
  • Credit memo does not reference PO number or the original invoice number

Select your bill-to country to see Google invoice requirements:

How to submit your invoice:

 

Please submit your E-Invoice through the Ariba Network

  • If you have a standard account and need to submit an invoice through the Ariba network, please follow this instruction
  • If you have an enterprise account and need to submit an invoice through the Ariba network, please follow this instruction

Attached invoices have to meet the following requirements:

  • must be PDF format
  • name of the file cannot include special characters: &, “, ‘, <, >
  • max document size is 2MB

Invoices must include the following to be processed:

 

Supplier Info

  • Supplier Name
  • Supplier VAT ID Number

Google Info

  • Google Bill-To Entity
  • Google Bill-To Address

Invoice Info

  • Invoice Date
  • Invoice Description of Goods or Services Supplied
  • Invoice Amount (Including VAT)
  • Invoice Amount (Excluding VAT)
  • Invoice VAT Amount & Rate
  • Invoice Currency
  • Words "Tax Invoice" displayed


For more information on how to update your account information or submit an invoice through the Ariba network, please go to Transacting over the Ariba network.

 

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