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Prepare for today's meetings

You can use the meeting card on the Cloud Search homepage to prepare for your day's events. The format of the card varies depending on when you view it, in relation to the start of your meetings in Google Calendar. For example, you see different options if a meeting hasn't started yet, rather than when it's over. You won't see a card for meetings you decline.

Choose an action from your meeting card

From the card, you can perform any of these actions:

Join the video call

This option is available in cards for current and future meetings, if your organization has enabled Google Hangouts.

  1. Open the Cloud Search app Cloud Search.
  2. Go to the meeting card.
  3. At the top-right corner, tap Video call Video call.
  4. When you're done, tap End call Call end icon.
Change your response
  1. Open the Cloud Search app Cloud Search.
  2. Go to the meeting card.
  3. Next to Going?, tap your response.
    • If you previously responded, you see your current response. Tap Yes or Maybe to change your response.
    • If you haven't responded before, tap Yes, No, or Maybe. If you tap No, you won't see the card after the homepage refreshes.

You can't change your response for meetings you create without invited guests.

Email guests
Email all guests
  1. Open the Cloud Search app Cloud Search.
  2. Go to the meeting card.
  3. Tap Show More.
  4. In the Guests section, tap Email Email.
  5. In the Gmail window that opens, type your message. The subject of the email is the name of your meeting.
  6. Tap Send Send.
  7. Tap Back Back to return to the homepage.
Email individual guests
  1. Open the Cloud Search app Cloud Search.
  2. Go to the meeting card.
  3. Tap Show More.
  4. In the Guests section, next to the person you want to email, tap More More.
  5. Tap Send an email.
  6. In the Gmail window that opens, type your message. The subject of the email is the name of your meeting.
  7. Tap Send Send.
  8. Tap Back Back to return to the homepage.

Note: If your organization has not yet enabled Gmail or Inbox, you get a mailto link instead.

Start a conversation with a guest
  1. Open the Cloud Search app Cloud Search.
  2. Go to the meeting card.
  3. Tap Show More.
  4. In the Guests section, next to the person you want to contact, tap More More.
  5. Tap Start a conversation.
  6. In the Hangouts window that opens, type your message, or tap video call Video call.
  7. After you're done, tap Back Back to return to the card.
Edit in Calendar

You can make changes to the meeting if you're the meeting organizer or have permissions to modify.

  1. Open the Cloud Search app Cloud Search.
  2. Go to the meeting card.
  3. Tap Show More.
  4. At the bottom-left corner, tap Edit in Calendar.
    The event opens in Google Calendar where you can makes changes.
  5. Tap Save.

See your schedule for today

From the meeting card, you can go to a timeline of all your meetings for the day. You can even see open time slots when you don’t have any meetings.

  1. Open the Cloud Search app Cloud Search.
  2. Go to the meeting card.
  3. Tap Today's Meetings.
    You see a timeline of all your meetings for today. You also see any open slots, of an hour or more, when you don't have meetings.
  4. (Optional) To see details about a particular meeting, tap the meeting in the timeline.
  5. Tap Back Back to return to the timeline or homepage.

Why Cloud Search recommends particular content

Google Cloud Search recommends content to you based on information from your G Suite services. You see content related to the Calendar event, such as:

  • Documents attached to the event
  • Documents mentioned in the meeting description
  • Documents related to the meeting
  • Emails about the meeting from invited guests

You can only open content you have permissions to see. Cloud Search follows the same sharing model used across G Suite services. That means you can only open content you have access to, such as documents:

  • Owned by you
  • Shared with you directly
  • Shared with a group you belong to
  • Shared with everyone in your organization

If someone attaches a private document to the Calendar event, or links to a private document from the meeting description, you see a Lock Lock. You can't open a private document until the owner shares it with you. Learn how to request permission to open the file.

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