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Prepare for today's meetings

You can use the meeting card on the Cloud Search homepage to prepare for your day's events. The format of the card varies depending on when you view it, in relation to the start of your meetings in Google Calendar. For example, you see different options if a meeting hasn't started yet, rather than when it's over. You won't see a card for meetings you decline.

Choose an action from your meeting card

From the card, you can perform any of these actions:

Join the video call

This option is available in cards for current and future meetings, if your organization has enabled Google Hangouts.

  1. Sign in to Cloud Search at cloudsearch.google.com.

    If you can't sign in, your account doesn't have Cloud Search. Learn more

  2. Go to the meeting card.
  3. At the top-right corner, click Video call.
    Hangouts opens where you can join the meeting.
Change your response
  1. Sign in to Cloud Search at cloudsearch.google.com.

    If you can't sign in, your account doesn't have Cloud Search. Learn more

  2. Go to the meeting card.
  3. Next to Going?, click your response.
    • If you previously responded, you see your current response. Click Yes or Maybe to change your response.
    • If you haven't responded before, click Yes, No, or Maybe. If you click No, you won't see the card after the homepage refreshes.

You can't change your response for meetings you create without invited guests.

Email guests
Email all guests
  1. Sign in to Cloud Search at cloudsearch.google.com.

    If you can't sign in, your account doesn't have Cloud Search. Learn more

  2. Go to the meeting card.
  3. Perform one of these actions:
    • At the top-right corner, click Email.
    • At the bottom-right corner, click Show More. Then in the Guests section, click Email Guests.
  4. In the Gmail window that opens, type your message. The subject of the email is the name of your meeting.
  5. Click Send.
  6. Click Back Back to return to the homepage.
Email individual guests
  1. Sign in to Cloud Search at cloudsearch.google.com.

    If you can't sign in, your account doesn't have Cloud Search. Learn more

  2. Go to the meeting card.
  3. At the bottom-right corner, click Show More.
  4. In the Guests section, next to the person you want to email, click Email.
  5. In the Gmail window that opens, type your message. The subject of the email is the name of your meeting.
  6. Click Send.
  7. Click Back Back to return to the homepage.

Note: If your organization has not yet enabled Gmail or Inbox, you get a mailto link instead.

Edit in Calendar

You can make changes to the meeting if you're the meeting organizer or have permissions to modify.

  1. Sign in to Cloud Search at cloudsearch.google.com.

    If you can't sign in, your account doesn't have Cloud Search. Learn more

  2. Go to the meeting card.
  3. At the bottom-right corner, click Show More.
  4. At the bottom, click Edit in Calendar.
    The event opens in Google Calendar where you can make changes.
  5. Click Save.
Assist cards aren't supported on mobile browsers. Install the Cloud Search app on your mobile device.

See your schedule for today

Want a quick summary of all your day's meetings? From the meeting card, you can go to a timeline of all your meetings for the day. You can even see open time slots when you don’t have any meetings.

  1. Sign in to Cloud Search at cloudsearch.google.com.

    If you can't sign in, your account doesn't have Cloud Search. Learn more

  2. Go to the meeting card.
  3. At the bottom-right corner, click Show More.
    On the right side, you see a timeline of all your meetings for today. You also see any open slots, of an hour or more, when you don't have meetings.
  4. (Optional) To see details about a particular meeting, click the meeting in the timeline.
    On the left side, you see details about the selected meeting.
  5. Click Back Back to return to the homepage,.

Why Cloud Search recommends particular content

Google Cloud Search recommends content to you based on information from your G Suite services. You see content related to the Calendar event, such as:

  • Documents attached to the event
  • Documents mentioned in the meeting description
  • Documents related to the meeting
  • Emails about the meeting from invited guests

You can only open content you have permissions to see. Cloud Search follows the same sharing model used across G Suite services. That means you can only open content you have access to, such as documents:

  • Owned by you
  • Shared with you directly
  • Shared with a group you belong to
  • Shared with everyone in your organization

If someone attaches a private document to the Calendar event, or links to a private document from the meeting description, you see a Lock Lock. You can't open a private document until the owner shares it with you. Learn how to request permission to open the file.

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