Sample deployment assets

The following are some sample deployment assets you can copy and paste to use in your Google meeting room hardware deployment.

Project spreadsheet

Create a spreadsheet in Google Docs or another application with columns that will help you track and deploy your devices. For example:

  • Region
  • Office
  • Location
  • Department
  • Conf Room/Resource Name
  • Room Size
  • Ethernet Port / Wireless
  • Device Serial #
  • Display Type with HDMI/DVI
  • Delivery Date
  • Enrollment Date
  • Installed Date
  • Verified Date
Announcement email template

Copy and paste the following email template into an editing application such as G Suite, and change all parts in red. Then send the email to your users to help them get familiar with Chromebox for meetings (you can also use a variation of this email for Chromebase for meetings).

 

Welcome to Chromebox for meetings

Email subject line: Welcome to Chromebox for meetings!

The [your company name] IT team would like to tell you about an exciting opportunity—communicating and collaborating with your colleagues over Chromebox for meetings! We are currently installing solution in our conference rooms and want to let you know about the exciting features and possibilities.

What is Chromebox for meetings? Chromebox for meetings converts a traditional conference room into a video conferencing room. You can use the room system to make video calls with other rooms and people connecting from their laptops or mobile devices. Because strong communication is much more than just talking, video calls give you the chance to see colleagues’ reactions, gauge their non-verbals, and work together on projects.

Where are Chromebox for meetings units available? We’ve set up Chromebox for meetings units in these rooms:

[room1]
[room2]
[room3]
[room4]

You can now use one of these rooms to make calls to other rooms in the list. From a laptop or mobile device, you can use Google Hangouts to join video calls with these rooms.

How do I use Chromebox for meetings in these rooms? Chromebox for meetings is easy to use. There is a table mat in each room that goes over the basics.

Where can I get more information about Chromebox for meetings features? 

Contact your system administrator or internal support help center. [Insert your organization’s help center contact info here]


Does this feature impact any of my other G Suite?

A small change will appear in your Google Calendar: you can now choose your meeting names. Just click Add video call in Google Calendar. Google Calendar will suggest names, but meeting organizers can edit the name of the meeting. Joining a video call is still the same: you just click join. But now you can enter the meeting name into a Chromebox for meetings unit to join from a room or type the meeting name into g.co/hangouts.   

How can I get you feedback about Chromebox for meetings?

Because we’re in a test period, you might encounter a few glitches or issues. If you do, please let our IT support person know. We want to make sure that Google hears your feedback! 

Customizable table mat for Chromebox for meetings

The table mat included with each device can be customized to include your organization's support information, or other information.

  1. Select one of the following links to download a customizable table mat.
  2. (Optional) Revise the template, as necessary.
  3. Print the revised version.
  4. Replace the paper insert in the mat that came with your device.
Language Download as
English PDF | AI
Spanish (Español) PDF | AI
French (Français) PDF | AI
Japanese PDF | AI
Learn more about the AI file format.
Customizable wall posters for Chromebox for meetings

Display the following wall posters to let users know that Chromebox for meetings has arrived, or to provide basic instructions.

These posters can be customized to include your organization's support information, or other information.

Announcement Poster

Display the following poster to let users know that Chromebox for meetings video calls are available.

  1. Select one of the following links to download a customizable file.
  2. (Optional) Revise the template, as necessary.
  3. Print the revised version.
  4. Display the poster in, or near, the meeting space where Chromebox for meetings is installed.
Language Download PDF file Download AI file
English 11x17 in | 18x24 in | 24x36 in
(28x43 cm | 46x61 cm | 61x91 cm)
11x17 in | 18x24 in | 24x36 in
(28x43 cm | 46x61 cm | 61x91 cm)
Spanish (Español) 28x43 cm | 46x61 cm | 61x91 cm 28x43 cm | 46x61 cm | 61x91 cm
French (Français) 28x43 cm | 46x61 cm | 61x91 cm 28x43 cm | 46x61 cm | 61x91 cm
Japanese 28x43 cm | 46x61 cm | 61x91 cm 28x43 cm | 46x61 cm | 61x91 cm
Learn more about the AI file format.
Get Started Poster for Chromebox for meetings

Display the following poster to provide basic instructions to join a meeting or share a document.

  1. Select one of the following links to download a customizable file.
  2. (Optional) Revise the template, as necessary.
  3. Print the revised version.
  4. Display the poster in, or near, the meeting space where Chromebox for meetings is installed.
Language Download PDF file Download AI file
English 11x17 in | 18x24 cm24x36 in
(28x43 cm | 46x61 cm | 61x91 cm)
11x17 in |  18x24 cm24x36 in
(28x43 cm | 46x61 cm | 61x91 cm)
Spanish (Español) 28x43 cm | 46x61 cm61x91 cm 28x43 cm | 46x61 cm61x91 cm
French (Français) 28x43 cm46x61 cm61x91 cm 28x43 cm | 46x61 cm61x91 cm
Japanese 28x43 cm46x61 cm61x91 cm 28x43 cm46x61 cm61x91 cm
Learn more about the AI file format.
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