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Install your Meet or Chromebox system

Here's how to install and set up Hangouts Meet hardware or Chromebox for meetings for your company or group.

Before you begin

If your organization does not use G Suite, you need to verify your organization’s domain name before you install any devices. If you’re not sure if you use G Suite, ask your organization’s IT administrator for help.

Step 1: Read your welcome email

To avoid errors, you need to read the information in your welcome email before you turn on and enroll any devices. 

Your welcome email has information about device licenses and how to access the Google Admin console. You need a device license for each Chromebox you want to enroll. You need at least 2 devices and 2 licenses for Chromebox for meetings to communicate between rooms.

To check how many device licenses you have:

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. Go to Device management and thenGoogle meeting room hardware.
  3. Verify the number of licenses in your domain. 

    Where to locate licenses in the Admin Console

Step 2: Review requirements

Review the system and service requirements to make sure the room, network, and other components are ready to go. 

Step 3: Unpack the box

Every kit includes a card with your device's serial number. Keep this card and note the room where the device is located so you can easily identify which device is in which room. You’ll need the serial number if you have to contact support for assistance.

Display monitors are not included. Chromebox for meetings supports multiple models and types. For best performance, we recommend 1080p (1920 x 1080 pixel resolution) and a screen size between 40 and 55 inches (101 and 140 cm).

Check the box to make sure it contains all the correct items. If any items are missing or damaged, contact the manufacturer or your Google reseller. 

Hangouts Meet hardware kit

Depending on the model, your Hangouts Meet hardware kit can contain:

  • Chromebox
  • Camera
  • Hangouts Meet speakermic and touchscreen controller
  • Getting started guide
  • Mounting bracket
  • Mounting hardware
  • Table mat
  • Camera USB cable
  • Speakermic cable
  • Touchscreen mini-HDMI cable (green)
  • Touchscreen mini-USB data cable (blue)
  • Touchscreen micro-USB power cable (red)
  • Chromebox power cable
Chromebox for meetings kit

Depending on the model, your Chromebox for meetings kit can contain:

  • Chromebox
  • Camera
  • Speaker-microphone
  • Remote control and sensor
  • Table mat
  • Getting started guide
  • Chromebox mounting bracket
  • Mounting hardware
  • Adhesive fasteners for camera
  • 15-foot USB extension cable
  • DVI-to-HDMI cable
  • 14-foot CAT5E Ethernet cable
  • Chromebox power cable
Chromebox for meetings large room
  • Chromebox and power adapter
  • Two Jabra Speak 410 speaker-microphone units
  • Logitech® PTZ Pro camera
  • Remote control and dongle
  • One Active USB extension cable A to A
    • CTG PN: 38999
  • One Active USB extension cable A to USB 2.0 4 Port Hub
    • CTG PN: 38990

Step 4: Install the hardware 

Mount your Chromebox (Optional)

On the back of the display monitor

Use a mounting bracket to attach the Chromebox to your display or to any VESA 4 in. (100 mm)-compatible location. A mounting bracket comes included with some Chromebox for meetings models.

Mount behind display

On a wall or on top of or under a desk

Use screws to attach the mounting bracket to a wall or desk (included with some models).

Mount under desk

Place your camera

Hangouts Meet hardware kit

Mount the camera as close to eye level as possible. You can place the camera on top of the display. Or, you can use a hook-and-loop fastener to mount it to the bottom of the display.

Standard Chromebox for meetings kit

Mount the camera as close as possible to eye level when the participants are seated. It’s better to have everyone looking straight into the camera. 

You can place the camera on top of the display. Or, you can use a hook-and-loop fastener to mount it to the bottom of the display. A hook-and-loop fastener comes with some Chromebox for meetings models.

Chromebox for meetings large room kit

The camera can be placed under a screen or between 2 screens (when there are dual screens).

Place your speaker-microphone

The best speaker-microphone placement depends on the size and layout of the meeting room:

  • Where participants sit at one end of the room facing the display, we recommend placing the speaker-microphone at the end of the table closest to the Chromebox and the display.
  • In larger rooms where participants sit around a table independent of the position of the display, we recommend placing the speaker-microphone in the center of the table.
  • If you're using the Chromebox for meetings for the large room, two speaker-microphones are provided.

Step 5: Connect cables

We recommend using your Chromebox for meetings device over a wired network connection for best sound and video quality. However you can also use it over a wireless network connection.

Important: Be sure to connect to a power outlet last, after you have made all the other connections.

If both HDMI and Displayport are used:

  • HDMI will act as the primary display.
  • Displayport will act as the secondary display.
Hangouts Meet hardware kit
Configuration of Hangouts Meet hardware kit
Standard Chromebox for meetings kit
Configuration of Chromebox for meetings
Chromebox for meetings large room kit

Configuration of Chromebox for meetings large room kit

Next steps

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