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Set up Chromebox for meetings

Quickly turn any meeting space into a high definition video conference room with Google's Chromebox for meetings. Review the following video for basic instructions to setup and enroll your device.

Setup a Chromebox for meetings device

What’s in the box?
Standard Chromebox for meetings package

Depending on the model, your Chromebox for meetings kit contains some or all of the following:

  • Chromebox
  • Camera
  • Speaker/microphone
  • Remote control and sensor
  • Table mat
  • Getting started guide
  • Chromebox mounting bracket
  • Mounting hardware
  • Adhesive fasteners for camera
  • 15 ft. USB extension cable
  • DVI-to-HDMI cable
  • 14 ft. CAT5E Ethernet cable
  • Chromebox power cable
The display is not included. Chromebox for meetings supports multiple display models and types, but for best performance we recommend a 1080p-capable display with 1920 x 1080 resolution and a screen size between 40” and 55” (101 cm and 140 cm).

You can find the contents for your specific model on the Chromebox for meetings product site.

Check the box to make sure it contains all the correct items. If any items are missing or damaged, see our return policy for missing or damaged components.

Your box also includes a card containing your device's serial number. Keep this card and write the name of the room where the device is located so that later you can easily identify which device is in which room. You will also need the device serial number if you contact support for technical assistance.
Chromebox for meetings for the large room
  • Chromebox and Power Adapter
  • Two Jabra Speak 410 speaker/microphone units
  • LogitechⓇ PTZ Pro camera
  • Remote control and dongle
  • One Active USB extension cable A to A
    • CTG PN: 38999
  • One Active USB extension cable A to USB2.0 4 Port Hub
    • CTG PN: 38990
The display is not included. Chromebox for meetings supports multiple display models and types, but for best performance we recommend a 1080p-capable display with 1920 x 1080 resolution and a screen size between 40” and 55” (101 cm and 140 cm).

You can find the contents for your specific model on the Chromebox for meetings product site.

Check the box to make sure it contains all the correct items. If any items are missing or damaged, see our return policy for missing or damaged components.

Your box also includes a card containing your device's serial number. Keep this card and write the name of the room where the device is located so that later you can easily identify which device is in which room. You will also need the device serial number if you contact support for technical assistance.
Install your Chromebox

To install your Chromebox for meetings device:

  1. Verify your device licenses:
    1. Wait for the welcome email, which indicates the number of device licenses assigned to your domain.
    2. Go to Device Management > Chromebox for meetings and verify the number of licenses in your account.View your licenses
  2. Set up your Chromebox for meetings devices:
    1. Review the setup requirements to make sure the room, network, and other componenets are ready to go. 
    2. Install the device and wait for the Chrome OS auto-updates to complete. 
    3. Enroll the device using the on-screen wizard.
  3. Troubleshoot problems encountered during enrollment, if necessary.
You’ll need at least 2 devices and 2 licenses for Chromebox for meetings to communicate between rooms.
Mount your Chromebox

You have a few options for mounting your Chromebox:

  • Behind the display. Use a mounting bracket to attach the Chromebox to your display or to any VESA (100mm)-compatible location. A mounting bracket comes included with some Chromebox for meetings models.

    Mount behind display

  • On a wall or on top of or under a desk. Use wood screws to attach the mounting bracket to a wall or desk. Wood screws come included with some Chromebox for meetings models.

    Mount on wall

Place your camera
Standard Chromebox for meetings package

Mount the camera as close to eye level as possible when the participants are seated, so they are looking straight into the camera. This ensures they will be looking normally at the participants in other locations. If participants have to look up or down at the camera, it can have the effect of looking up or down into the other room.

You can place the camera on top of the display, or use a hook-and-loop fastener to mount it to the bottom of the display. A hook-and-loop fastener comes included with some Chromebox for meetings models.

Chromebox for meetings for the large room

The camera can be placed under a screen or between two screens (when there are dual screens).

Connect your cables
Standard Chromebox for meetings package

Using the included cables and sensor, connect your Chromebox to the other system components:

Although you can use your Chromebox for meetings device over a wireless network connection, we recommend using a wired network connection for best sound and video quality.
  • Speaker/microphone
  • Camera
  • Remote control sensor
  • Internet router
  • Display (connect 2 if using a dual monitor configuration)
  • Power outlet

Important: Be sure to connect to a power outlet last, after you have made all the other connections.

If both HDMI and Displayport are used:

  • HDMI will act as the primary display
  • Displayport will act as the secondary display

You can find connection instructions for your specific model on the Chromebox for meetings product site.

Chromebox for meetings for the large room
Using the included cables and sensor, connect your Chromebox to the other system components: Asus CFM
  • Speakers/microphones
  • PTZ Camera
  • Power adaptor
  • Remote control sensor
  • Data port or internet router
    Although you can use your Chromebox for meetings device over a wireless network connection, we recommend using a wired network connection for best sound and video quality.
  • Display (connect 2 if using a dual monitor configuration)
  • Power outlet

Important: Be sure to connect to a power outlet last, after you have made all the other connections.

If both HDMI and Displayport are used:

  • HDMI will act as the primary display
  • Displayport will act as the secondary display
You can find connection instructions for your specific model on the Chromebox for meetings product site.
Enroll your device

After you finish setting up the components of your system, you next need to enroll your device.

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