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Let others use your printer

After you set up your printer with Google Cloud Print, only your Google Account can print. To let others print, share your printer with them.

Share printer with a specific person or group

You can share your printer with anyone who has a Google Account.

  1. On your computer, open Chrome Chrome.
  2. Make sure you’re signed in with the same Google Account you used to set up your printer. Learn how to sign in to Chrome.
  3. Go to google.com/cloudprint#printers.
  4. Click your printer.
  5. Click Share.
  6. In the box that appears, enter the Gmail address or Google Group you want to share with.
  7. Optional: To let a person rename and share access to your printer, change "Can print" to "Can manage."
  8. Click Share.

Tip: To share with a group of people, add their Google Accounts to a Google Group. Learn how to set up a Google Group.

If you share with a Google Group, the group admin will get an email asking them to approve printer access for their group. When the admin approves, that group can use the printer.

Share printer with everyone

If you own a public place, like a library or coffee shop, with a public printer, you can share that printer with everyone.

Step 1: Set up public sharing

  1. On your computer, open Chrome Chrome.
  2. Make sure you’re signed in with the same Google Account you used to set up your printer. Learn how to sign in to Chrome.
  3. Go to google.com/cloudprint#printers.
  4. Click your printer, then click Share.
  5. Next to "Private," click Change.
  6. Choose Anyone with the link has access to the printer.
  7. Click Save.

Step 2: Share printer

  1. In the "Link to share" box, copy the link.
  2. Share the link with whoever wants to print from your printer.
  3. Optional: To change how many pages someone can print per day, click 15 pages/day.

Tip: To shorten your printer link, use a URL shortener like goo.gl.

Stop sharing a printer

  1. On your computer, open Chrome Chrome.
  2. Make sure you’re signed in with the same Google Account you used to set up your printer. Learn how to sign in to Chrome.
  3. Go to google.com/cloudprint#printers.
  4. Click your printer, then click Share.
  5. Remove a person or group.

Stop sharing a printer with everyone

  1. Follow steps 1-4 above.
  2. Next to "Anyone with the link has access to the printer," click Change.
  3. Choose Private.
  4. Click Save.

Casey is a Chromebook expert and author of this help page. Help her improve this article by leaving feedback below.

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