You can use directprint.io for advanced local network printing, including secure printing and printing limits. Directprint.io is a Google partner specializing in print management for Chromebooks in enterprise and education environments. With directprint.io, you do not need to install print servers or use Google Cloud Print.
Set up directprint.io for your organization
Step 1: Sign up for an account at directprint.io
- Go to https://directprint.io/google and create an account.
- Follow the steps in the setup wizard to discover printers, link G Suite accounts, and allocate printers to your organizational units. For full instructions, go to the Knowledge section. (You must be signed in to directprint.io to get to this section.)
Step 2: Set up your Chrome devices
To set up managed Chrome devices using the Google Admin console:
From the Admin console Home page, go to DevicesChrome management.
- Click User & browser settings.
- To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
- Scroll down to the Apps and Extensions Force-installed Apps and ExtensionsManage force-installed apps.
- In the Manage force-installed apps window, select Chrome Web Store.
- In the search field, enter directprint.io printing.
- Click Add Save.
- Click Save. If you configured an organizational unit or group, you might be able to Inherit or Override a parent organizational unit, or Unset a group.
To set up unmanaged Chrome devices, install the directprint.io app from the Chrome Web Store:
- On the Chromebook, go to the directprint.io app in the Chrome Web Store and click Add to Chrome.
- Sign in to directprint.io and open the instructions for unmanaged devices to set up a QuickCode for users to access printers.
If you allow it, QuickCodes can also be used for temporary access to printers for managed users traveling between sites. Using QuickCodes this way allows users to access printers on demand.
Print with directprint.io
When a user sign in to a Chromebook, the directprint.io app is already installed. Users don’t need to do anything to get printer lists.
Printers that you allocate in directprint.io to the user or organizational unit or that are installed by QuickCode appear in the Chrome print box.
To print, tell your users to:
- Open the file that they want to print and enter Ctrl+P or from the Options menu, select Print.
- Choose the required printer.
- Select the print options and press Print.
All print activity is logged by directprint.io. Print options (color/duplex, page limits, and so on) are enforced according to the print policies you set in directprint.io.
If secure print is enabled, the username and release PIN is displayed in the Chrome notification area when a print job is sent to the printer. For secure printing in managed guest sessions, a username and session PIN are generated and displayed.