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Manage print servers

For managed ChromeOS devices.

Chrome version 80 and later

As an administrator, you can use Common UNIX Printing System (CUPS) print servers with your organization’s devices running ChromeOS. CUPS uses an Internet Printing Protocol (IPP) to print to print servers. 

When you add a print server, users’ devices automatically connect to available print servers to query for a list of available printers that users can then choose from. You can specify a print server for everyone, or for users in certain groups or departments.

Add or remove print servers

Add a print server
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Devicesand thenChromeand thenPrintersand thenPrint servers.
  3. Select the organizational unit or group to which you want to add the print server.
  4. At the bottom right, point to AddAdd questionand thenclick Add a print server.
  5. Enter the print server details.
    • Protocol: ipps
    • Host: 192.0.2.255
    • Port: 631
    • Path: ipp/print
  6. Click Add print server.
Add several print servers at once

You can add multiple print servers using a comma-separated values (CSV) file. For details about how to create a valid CSV file, see CSV file guidelines below.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Devicesand thenChromeand thenPrintersand thenPrint servers.
  3. Select the organizational unit or group to which you want to add the print server.
  4. At the bottom right, point to AddAdd questionand thenclick Upload print servers.
  5. Click Choose a CSV File.
  6. Browse to and open the CSV file.
  7. Click Upload.
Remove print servers
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Devicesand thenChromeand thenPrintersand thenPrint servers.
  3. Select the organizational unit or group to which you want to add the print server.
  4. Check the box next to the print server you want to remove.
  5. Click Delete selected print serversDelete and thenDelete.
CSV file guidelines

You can use a spreadsheet application, such as Google Sheets or Microsoft® Excel®, or a text file to create the CSV file. Your file should contain the print server details for each print server that you want to add.

If you’re using a spreadsheet application…

  1. Add the column headings in the table below.
  2. Enter the information for each print server under the headings.

Note: Spreadsheet applications are case sensitive, so enter all print server details in lowercase.

Column heading Description
name

Name of the print server (Required)

description

Description of the print server (Optional)

uri

URI, host address, and port (Required)

allowed for user

Print server available for users (Optional)

To allow for users, enter true. To restrict, enter false.

allowed for device Print server available for devices (Optional)

To allow for devices, enter true. To restrict, enter false.

allowed for managed guest session

Print server available for managed guest sessions (Optional)

To allow for managed guest sessions, enter true. To restrict, enter false.

If you’re using a text file…

Enter the print server details separated by commas. See the table above for descriptions.

Example:

Test Printer, Lab Printer, ipp://192.0.2.255, true, false

Change print server settings

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Devicesand thenChromeand thenPrintersand thenPrint servers.
  3. Select the organizational unit or group for the print server you want to edit.
  4. From the list, click the print server you want to edit.
  5. In the panel on the right, change settings or details as needed
  6. Click Save.

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