Create and assign tasks in a room

As a member of a room in Google Chat, you can create and manage group tasks and assign tasks to other room members. You see tasks in the room where they're created. If a task is assigned to you, you can see it in your personal task list in Google Tasks. When someone creates or updates a task, such as assigning or completing the task, a notification appears in the room.

If you don't see the Tasks tab in a room, contact your Google Workspace administrator. Your organisation needs to turn on the Tasks service to use this feature.

Currently, you can't create and manage tasks in a room at chat.google.com.

Create and assign a task in a room

  1. Open Gmail.
  2. Select the room where you want to create a task.
  3. At the top, click the Tasks taband thenAdd room task.
    You might have to expand the room to see the Tasks tab.
  4. Enter the task title.
  5. (Optional) To add a description or more details, click Add details and enter the information.
  6. (Optional) To add a date and time, click Add date/time, select themand thenclick OK.
    If you add a date and time to your task, you'll get notifications at the scheduled dates and times.
  7. (Optional) To assign the task to a member of the room, click Assignand thenthe name of the person. To assign the task to someone who isn't a member of the room, you need to invite them to the room first.
    If the assignee leaves the room, the task remains in the room and in their personal task list in Google Tasks.
  8. Click Add.

After you've created a task, a notification displays in the room to let everyone know.

Edit a task

  1. Open Gmail.
  2. Select the room.
  3. At the top right, click the Tasks taband thenselect the task.
    In Gmail, you might have to expand the room to see the Tasks tab.
  4. Click the title, details, date and time or assignee and make the changes.

If you have a task in your personal task list, you can edit the task title, details and date/time from your personal task list. Any changes update the task for everyone in the room and a notification displays.

Mark a task complete

  1. Open Gmail.
  2. Select the room.
  3. At the top, click the Tasks tab.
    In Gmail, you might have to expand the room to see the Tasks tab.
  4. Next to the task, point to Incomplete "" and click Complete " ".

After a room task appears on your personal task list, you can mark the task complete from your personal task list instead of from the room. Changes update the task for everyone in the room and a notification displays.

Mark a task incomplete

  1. Open Gmail.
  2. Select the room.
  3. At the top, click the Tasks tab.
    In Gmail, you might have to expand the room to see the Tasks tab.
  4. Next to Completed, click Expand "" to view the tasks.
  5. Next to the task, click Complete "" to change the status to Incomplete "".

Delete a task

Deleting a task deletes it for all members of the room and from the assignee’s personal task list.

  1. Open Gmail.
  2. Select the room.
  3. At the top, click the Tasks taband thenselect the task.
    In Gmail, you might have to expand the room to see the Tasks tab.
  4. At the top right, click Delete ""and thenDelete.
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