Create and assign tasks in a room

As a member of a room in Google Chat, you can create and manage group tasks and assign tasks to other room members. You see tasks in the room where they're created. If a task is assigned to you, you can see it in your personal task list in Google Tasks. When someone creates or updates a task, such as assigning or completing the task, a notification appears in the room.

If you don't see the Tasks tab in a room, contact your Google Workspace administrator. Your organization needs to turn on the Tasks service to use this feature.

Create and assign a task in a room

  1. Open the Chat "" or Gmail "" app.
  2. At the bottom, tap Rooms ""and thenselect the room.
  3. At the top, tap the Tasks tab.
  4. At the bottom right, tap New task "".
  5. Enter a title for the task.
  6. (Optional) To add a description or more details, tap Details "" and enter the information.
  7. (Optional) To add a date and time, tap Google Calendar "", select a date and timeand thentap Done.
    If you add a date and time to your task, you'll get mobile notifications at the scheduled dates and times.
  8. (Optional) To assign the task to a member of the room, tap Person ""and thenthe name of the person. To assign the task to someone who isn't a member of the room, you need to invite them first.
    If the assignee leaves the room, the task remains in the room and in their personal task list in Google Tasks.
  9. Tap Save.

After you create a task, a notification displays in the room to let everyone know.

Edit a task

  1. Open the Chat "" or Gmail "" app.
  2. At the bottom, tap Rooms ""and thenselect the room.
  3. At the top, tap the Tasks taband thenselect the task.
  4. Tap the title, details, date and time, or assignee and make the changes.
  5. Tap Back "".

If you have a task in your personal task list, you can edit the task title, details, and date or time from your list. Any changes update the task for everyone in the room and a notification displays.

Mark a task complete

  1. Open the Chat "" or Gmail "" app.
  2. At the bottom, tap Rooms ""and thenselect the room.
  3. At the top, tap the Tasks tab.
  4. Choose an option:
    • Next to the task, tap Complete " ".
    • Tap the taskand thenComplete "".

After a room task appears on your personal task list, you can mark the task complete from your personal task list instead of from the room. Changes update the task for everyone in the room and a notification displays.

Mark a task incomplete

  1. Open the Chat "" or Gmail "" app.
  2. At the bottom, tap Rooms ""and thenselect the room.
  3. At the top, tap the Tasks tab.
  4. Next to Completed, tap Expand "" to view the tasks.
  5. Next to the task, tap Complete "" to change the status to Incomplete "".

Delete a task

Deleting a task deletes it for all members of the room and from the assignee’s personal task list.

  1. Open the Chat "" or Gmail "" app.
  2. At the bottom, tap Rooms ""and thenselect the room.
  3. At the top, tap the Tasks taband thenselect the task.
  4. At the top right, tap Delete "".
Was this helpful?
How can we improve it?