Create & assign tasks in Google Chat

As a member of a space in Google Chat, you can create and manage group tasks and assign tasks to other space members. You can view tasks in the space where they're created. If a task is assigned to you, it appears in your personal task list in Google Tasks. When someone creates or updates a task, a notification appears in the space.

Tip: If you use a work or school account and don't have the “Tasks” tab in a space, contact your Google Workspace administrator to turn on this feature.

Create & assign a task in a space

  1. On your computer, open Google Chat or Gmail.
    • In Gmail: On the left, click Chat.
  2. Select the space where you want to create a task.
  3. On the top, click the Tasks tab and then Add space task.
    Tip: In Gmail, you might have to expand the space to view the Tasks tab.
  4. Enter the task title.
  5. Optional: To add a description or more details, click Add details and enter the information.
  6. Optional: To add a date and time, click Add date/time and then Make selections and then click OK.
    Tip: If you add a date and time to your task, you get notifications at the scheduled dates and times.
  7. Optional: To assign the task to a member of the space, click Assign and then click the name of the person. To assign the task to someone who isn't a member of the space, invite them to the space first.
    Tip: If the assignee leaves the space, the task remains in the space and in their personal task list in Google Tasks.
  8. Click Add.
Important: When you delete a task, it’s deleted for all members of the space and from the assignee’s personal task list.

Edit a task

  1. In Chat, select the space.
  2. On the top, click the Tasks tab and then select the task.
    Tip: In Gmail, you might have to expand the space to view the Tasks tab.
  3. Click the title, details, date and time, or assignee and make the changes.

Tips: If you have a task in your personal task list:

  • You can edit the task title, details, and date or time from your personal task list.
  • You can also mark the task complete from your personal task list instead of from the space.
  • Changes update the task for everyone in the space and a notification displays.

Mark a task complete

  1. In Chat, select the space.
  2. On the top, click the Tasks tab.
    Tip: In Gmail, you might have to expand the space to view the Tasks tab.
  3. Next to the task, point to Incomplete and click Complete .

Tips: If you have a task in your personal task list:

  • You can edit the task title, details, and date or time from your personal task list.
  • You can also mark the task complete from your personal task list instead of from the space.
  • Changes update the task for everyone in the space and a notification displays.

Mark a task incomplete

  1. In Chat, select the space.
  2. On the top, click the Tasks tab.
    Tip: In Gmail, you might have to expand the space to view the Tasks tab.
  3. Next to "Completed," to view the tasks, click Expand .
  4. Next to the task, click Complete to change the status to Incomplete .

Delete a task

Important: When you delete a task, it’s deleted for all members of the space and from the assignee’s personal task list.

  1. In Chat, select the space.
  2. Select the space.
  3. On the top, click the Tasks tab and then select the task.
    Tip: In Gmail, you might have to expand the space to view the Tasks tab.
  4. At the top right, click Delete and then Delete.
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