Use the Asana bot

Use the Asana bot in Google Chat to get notifications about updates to Asana tasks.

Before you begin

  • You need permission from your G Suite administrator to install bots.
  • You need to add the bot to Chat.
    Learn how to Find bots and add them to Chat.
  • You need an Asana account.

Set up the Asana bot in Chat

  1. Open Chat.
  2. Open a direct message with the bot or go to a room with the bot.
  3. Click Sign Into Asanaand thensign in to your Asana account.
    The configuration window opens.
  4. Under Choose Workspace, click the Down arrow "" and select the Asana workspace to use.
  5. Under Choose Project, click the Down arrow "" and select the Asana project to get notifications for.
  6. Under Thread messages by, select:
    • No threads
    • Threaded by project
    • Threaded by task
  7. Check the boxes for the items you want to get notifications about in Chat.
  8. Click Save.
  9. (Optional) To add another project, click Add.
You need to set up notifications in each room where you add the bot. The bot sends notifications to all rooms where it's a member.

Change bot settings

In rooms, only the person who added the bot can change the settings.

  1. Open Chat.
  2. Open a direct message with the bot or go to a room with the bot.
  3. Enter settings. In rooms, enter @Asana settings.
    The current settings for the bot appear.
  4. Click Edit Settings.
    The settings page opens.
  5. Click Edit and thenchange the settings as needed.
  6. Click Save.

Removing the bot from a room deletes the bot settings.

Using the bot in rooms

To use the bot in rooms, you need to explicitly @mention the bot in each message to the bot (including in replies to messages from the bot). The @mention confirms you're sending the message to the bot and not to others in the room.


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