About rooms and group conversations

You can use rooms or group conversations in Google Chat to communicate with one or more people.

  • Rooms: A central place where people can share files, assign tasks, and stay connected.
  • Group conversations: Chat directly with a group. For example, use group conversations to have a quick discussion after a meeting.

Tips:  

  • You must use a Google Workspace account to create a threaded room.
  • Group conversations are unthreaded.

Should I use a room or group message?

  Rooms Group conversations
Purpose Collaborate on long-term projects with teams or specific groups. Direct message with 2 or more people.
Message history

Threaded rooms: History is always on and is kept based on your organization’s policy. 

Unthreaded rooms: History can be turned on or off:

  • Off: Messages are removed after 24 hours.
  • On: Messages follow your organization's data retention policy. If you use a personal account, messages are kept indefinitely.

Note: If no one joins a room and the creator leaves, a room created by a personal account is deleted after 5 days.

If you use a Google Workspace account, history depends on your organization's settings. History can be:

  • Off: Messages are removed after 24 hours.
  • On: Messages follow your organization’s data retention policy.

Note: If participants leave a group conversation created by a personal account, the conversation is deleted after 5 days.

Name

The room creator chooses a room name.

Notes: 

  • If you use a Google Workspace account and someone in your organization created the room, you can change a room name. 
  • If the room was created by a personal account, any room member can change the room name.

Member names are listed.

Default Notifications

Members are notified for conversations they're in or when @mentioned.

These are default settings and can be changed. Turn Google Chat notifications on or off.

Members are notified for every message.

These are default settings and can be changed. Turn Google Chat notifications on or off.

Membership Members can leave and rejoin.

Members can leave and rejoin.  

Tip: For group conversations created before December 2020, members may not be able to leave.
Multiple chat spaces with the same people Can have 2 or more rooms with the same group. Can have 2 or more conversations with the same group.
Create and assign tasks Can create and assign tasks to other room members. Unnamed group conversations don’t have task features.
Shared files Can share files and view a list of files shared with the room. Can share files with the group, but can’t view a list of the files.
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