Manage space settings

As a space manager, you can:

  • Control who can join a space.
  • Control who can manage members and groups.
  • Change whether the space is accessible to anyone in your organization or only to people you invite.
  • Control permissions for space members.

Important:

  • To manage space settings, you need a Google Workspace account.
  • When you create a space, you can invite people outside of your organization into a space. However, they won’t have access to some features, such as updating space details or adding people. Learn more about chatting with people outside your organization.

Update space access settings

If you're a space manager, you can make a space accessible to anyone in your organization or only to people you invite.

  1. On your computer, open Google Chat or Gmail.
    • In Gmail: On the left, click Chat.
  2. On the left, select the space you want to update.
  3. At the top, next to the space name, click the Down arrow Down Arrow and then Space settings.
  4. Under the “Access” section, next to the current access audience, click the Down arrow Down Arrow.
  5. In the drop down menu, select from the audience options:
    • To make a restricted space discoverable, select the audience for your entire domain.
    • To make a discoverable space restricted, select Restricted.
  6. Under “Who can manage members and groups,” select All members or Space managers only.

Tips:

  • Discoverable spaces are searchable and browsable. You can share a link to a discoverable space.
  • Restricted spaces that you’re invited to are searchable.
  • If you already allow people outside your organization to join the space, you can't make the space discoverable to others.

Update permissions for a space

  1. On your computer, open Google Chat or Gmail.
    • In Gmail: On the left, click Chat.
  2. On the left, select the space you want to update.
  3. At the top, next to the space name, click the Down arrow Down Arrow and then Space settings.
  4. Under “Permissions,” select whether all members of the space or only space managers can:
    • Modify space details
    • Turn history on or off
    • Use @all
    • Manage apps
    • Manage webhooks
  5. Click Save.
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