Create & manage tasks in Google Calendar

In Google Calendar, you can create, view, and change tasks.

Important: Only you can view your tasks in Google Calendar.

Create a task

  1. Open the Google Calendar app Calendar.
  2. Choose an option:
    • Tap an empty slot on your calendar and then Task.
    • Tap Add and then Task .
  3. Enter a title and description.
  4. Choose a date, time, and frequency.
  5. In the top right, tap Save.

Tip: When you switch categories from “Task” to “Event” in the middle of the creation process, the Calendar app retains as much of the data as possible.

View, edit, or delete tasks

View your tasks

Tasks must have a date to appear in Google Calendar. To turn on Tasks: 

  1. Go to the Calendar app Calendar.
  2. At the top left, tap Menu Menu.
  3. Make sure the “Tasks” box is checked.
  4. Any tasks with dates will appear on your calendar.

Tip: A list of all uncompleted tasks from the last 365 days are shown as “Pending tasks,” which can be found in the current day.

Hide all tasks
  1. Open the Google Calendar app Calendar,
  2. In the top left, tap Menu Menu.
  3. Uncheck the box next to “Tasks.”

Tip: Hiding tasks won't turn off tasks notifications. To turn off tasks notifications, go to Calendar Settings  and then General and then Tasks notifications.

Edit a task
  1. ​Open the Google Calendar app Calendar.
  2. Tap a task to update and then Edit task Edit task.
  3. Update task details.
  4. Tap Save.
Mark a task as complete
  1. Open the Google Calendar app Calendar.
  2. Tap a task to update and then Mark completed.

Completed tasks are shown on your calendar by default.

Hide completed tasks
To hide completed tasks crossed out in your calendar, you can adjust your settings.

In your settings

  1. On your iPhone & iPad, open the Google Calendar app Calendar.
  2. Tap Menu Menu and then Settings  and then General.
  3. Turn off Show completed tasks.
Report an assigned task as spam
  1. On your device, open the Google Calendar app Calendar.
  2. On the calendar grid, tap the task you want to report.
  3. At the top right, tap Options More.
  4. Tap Report as spam and then Report as spam.

Learn how to report assigned tasks as spam

Delete a task

When you delete a task from your calendar,  it’s removed completely. 

  1. Open the Google Calendar app Calendar.
  2. Tap the task to delete and then More More and then Delete and then Delete task.
Find & edit pending tasks

To check all uncompleted tasks from the last 365 days: 

  1. Open the Google Calendar app Calendar.
  2. While viewing a day’s schedule, tap Pending tasks.
  3. In the pop-up list, choose how to update pending tasks:
    • To edit a task, tap the task, tap the pencil icon Edit, make your changes, and tap Done.
    • To delete a task, tap the task and tap the More, then tap Delete.
    • To complete a task, swipe right.
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