Change your settings

You can change your settings for Google Calendar, including settings for viewing your calendar, notifications, and time zones.

Default notification settings

You can change your default notifications settings, change your notifications for a single event, or turn them off altogether. Learn more about notifications.

Events from Gmail

When you get an email about an event like a flight, concert, or restaurant reservation, it's added to your calendar automatically. Learn more about events from Gmail.

Display time zone

This setting determines the time zone for which your events are displayed. If you travel to a different time zone, adjust this setting to view your events in your current location's time zone.

To set the time zone associated with your Google Calendar events, follow these steps:

  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. In the Country section, select a country from the drop-down menu.
  5. In the Your current time zone section, select your time zone.
  6. Click Save.

Note: When you change your time zone to EST, a meeting that was scheduled for 2 PM PST will be displayed at 5 PM EST.

Show an additional time zone

To view the corresponding time in an additional timezone, follow these steps:

  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. In the Your current time zone section, click the Show an additional time zone link.
  5. Select the alternate time zone from the drop-down menu.
  6. Click Save.

The additional time zone you selected will appear along the left of the Calendar event grid.

Swap time zones

This feature allows users who are displaying an additional timezone to easily swap the timezones on their calendar.

To swap time zones:

  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. In the You current time zone section, click swap.
  5. Click Save.

The Swap time zones feature is especially useful for users who travel between two different timezones frequently, or for users who often need to enter events in another timezone.

Individual calendar time zone
  1. Open Google Calendar on a computer.
  2. On the left, find My Calendars. You may need to click to expand it.
  3. Find the calendar you want to edit and click the arrow next to it.
    Menu on hover over calendar name
  4. Select Calendar settings.
  5. In the Calendar Time Zone section, select a time zone from the drop-down menu.
  6. Click Save.

Individual calendar time zones are used for embedded calendars and the Google Calendar API. If you'd like to adjust your display time zone, please see the "Display time zone" section of this article.

Time format (e.g. 1:00 PM, 13:00)
  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. In the Time format section, select a format from the drop-down menu.
  5. Click Save.
First day of the week

To change which day is displayed as the first day of week in Google Calendar, follow these steps:

  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. In the Week starts on section, select an option from the drop-down menu.
  5. Click Save.
Date format (e.g. 12/31/2006, 31/12/2006)
  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. In the Date format section, select a format from the drop-down menu.
  5. Click Save.
Hide weekends
  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. Scroll down to the Show weekends section, and select No.
  5. Click Save.

This setting affects only your Week view and Month views. You'll still see weekends displayed when you're viewing with the Agenda view and the Next 4 Days (customizable) views.

Note: If you later decide to display weekends, just select Yes in the Show weekends section.

Automatically add invitations to my calendar

This setting allows you to control the display of and reminders for events you're invited to.

  • Yes: All invitations will be added to your calendar by default, regardless of your response.
  • Yes, but don't send event reminders until I have responded: Same as above, except you'll only receive event reminders for events to which you've responded "Yes" or "Maybe." You won't receive reminders for events you have declined or have yet to respond.
  • No, only show invitations to which I have responded: Only events to which you've responded "Yes" or "Maybe" will be added to your calendar.

To change this setting, follow these steps:

  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. Scroll down to the Automatically add invitations to my calendar section, select an option.
  5. Click Save.
Hide declined invitations

To hide your declined events, just follow these steps:

  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. Scroll down to the Show events you have declined section, and select No.
  5. Click Save

Note: If you decide later to display your declined events, just select Yes in the Show events you have declined section.

Default view. (e.g. Week, Day, Month)

To change your default view, follow these steps:

  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. Scroll down to the Default view section, and select an option from the drop-down menu.
  5. Click Save.
Automatically add Hangouts to events I create
Now you can schedule and use Google Hangouts right in Google Calendar. Learn more.
Working hours

When you set Working hours, anyone who tries to schedule an event outside of your Working hours will receive a warning and be given the option to schedule a different time or to ignore it keep the same event time.

  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. In the Working hours section, select the checkboxes for the days of the week you want to set Working hours for.
  5. In the text boxes below, set the start and end times for your working hours.
  6. Click Save.
This feature is only available for Google Apps accounts.
Custom View

To add a custom view, follow these steps:

  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. In the Custom view section, select an option from the drop-down menu.
  5. Click Save.
Default event duration

You can choose a default event length so there's a default end time filled in when you create an event. You can also choose "No end time" if you don't want your events to have a default length. Regardless of your default settings, you'll be able to change the end time for an individual event.

  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. Find the Default event duration section (stay in the "General" tab).
  5. Choose an option from the drop-down menu.
  6. Click Save.

Note: If the event was created on a non-Google account, the event length will always be 60 minutes.